School Secretary Jobs

About The Position

Requirements

• Equivalent to the completion of the twelfth grade, supplemented by courses in office practices.
• Four years of increasingly responsible office experience, which has included the exercise of independent judgment, preferably including experience in a public school setting or school district office, or any combination of training and experience that could provide the desired knowledge and abilities.
• Correct English usage, spelling, grammar and punctuation.
• Current technology and software applications including word processing, presentation preparation, spreadsheet/database, and Internet access.
• Current office organization, procedures, and practices.
• Business letter writing and basic report preparation.
• Principles and procedures of record keeping.
• Receptionist and telephone techniques.
• Type 50 wpm, write legibly, follow oral and written directions, and work well with a variety of people.
• Typing and clerical test required.
• Perform a variety of complex clerical and secretarial work involving use of independent judgment and requiring accuracy and speed.
• Devise or adapt office procedures in response to changing organizational needs.
• Make clear and comprehensive reports and keep complex records.
• Proficiently operate standard office equipment.
• Read, understand, and explain technical policies and materials.
• Analyze situations accurately and make decisions in procedural matters without immediate supervision.
• Understand and carry out oral and written instructions.
• Maintain cooperative working relationships with those contacted in the course of work.
• Type at a net corrected speed of 65 words per minute.
• Take dictation at a speed of 80 words per minute and transcribe it accurately, or use dictation equipment with proficiency.

Nice To Haves

• Bilingual (English, Spanish) preferred

Responsibilities

• Organizes and expedites the flow of work through a major school office responsible for a large or major program.
• Performs a wide variety of skilled secretarial and clerical work, including typing, proofreading, filing, checking, and recording information.
• Establishes and maintains record systems and files.
• Communicates with a wide variety of students, staff and community members.
• Arranges and schedules meetings, appointments, and interviews.
• Screens calls and visitors; screens incoming correspondence routed to administrator for priority and background information.
• Types and maintains a heavy volume of complex and confidential reports.
• Compiles reports, handbooks, and special projects from a variety of sources including grants.
• Independently composes correspondence, answers inquiries, and supplies information on a wide range of technical and program matters for administrators, teachers, staff, and the public.
• Takes and/or transcribes dictation for a wide variety of subjects.
• Coordinates work of other staff members to ensure timely completion of work and that records are complete and accurate.
• Maintains accurate student records including updating student information database.
• Maintains/updates employee attendance
• Monitors teacher attendance and substitute scheduling
• Performs other duties as assigned.

Benefits

• Employee benefits in accordance with Board policies.