School Secretary

Legacy Traditional Schools • Chandler, AZ

1d

About The Position

The School Secretary is primarily responsible for the day-to-day activities of the school front desk, maintaining positive relationships with parents, students, and staff. The role supports school administration and campus operations through front-office service, communications, purchasing and accounting tasks, recordkeeping, event coordination, and other duties as requested. The position is year-round and is not exempt from working during school breaks.

Requirements

• High school diploma or equivalent.
• Two or more years of experience in a school or clerical field.
• Positively interact with staff, students, and parents.
• Follow Legacy policies to maintain a safe and welcoming front-office environment.
• Excellent verbal and written communication skills with students, peers, administrators, and parents.
• Collaborate positively and proactively with school staff and Vertex employees.
• Maintain a professional appearance.
• Strong communication and organizational skills.
• Demonstrate initiative and the ability to handle multiple tasks simultaneously.
• Strong computer skills, including Google Suite.
• Pass a criminal history background check.
• Arizona employees must obtain and maintain a valid Arizona Department of Public Safety Level One IVP Fingerprint Clearance Card; Nevada employees must complete a Nevada fingerprint background check; Texas employees must complete a Texas fingerprint background check.

Responsibilities

• Answer and screen telephone calls, responding to questions and providing information about office and school policies or procedures.
• Greet visitors and screen them through the security system to ensure they have legal access to students and campus.
• Interact positively with students, assist with sign-in and sign-out as needed, and research information in Eleyo, Titan, and SchoolMint.
• Support administrators with event preparation, including placing orders, scheduling, communications, and creating materials for ceremonies.
• Manage incoming and outgoing correspondence through applications and channels such as the marquee, campus event calendar, social media, and email.
• Manage, place, distribute, and reconcile campus orders in a timely manner.
• Maintain purchasing-card receipts and complete monthly reconciliation in Workday.
• Complete accounting duties accurately and ensure deposits are timely.
• Compose, edit, type, duplicate, and proof correspondence, reports, and confidential documents; research and verify information for reports and special projects.
• Arrange meetings, conferences, student photos, and student assemblies.
• Maintain accurate office records, including volunteer records, key contracts, walker sheets, and substitute rosters and folders.
• When applicable, schedule substitute teachers before absences and reconcile data weekly in AESOP and Workday.
• Cover duties as needed when staff are absent, as requested by an administrator.
• Perform other related duties as required by an administrator.

Benefits

• Industry-leading pay.
• Rewards and referral bonuses.
• Paid time off.
• Comprehensive medical, dental, and vision benefits.
• Discounted onsite childcare and student enrollment priority.
• Retirement plans.
• Promotion opportunities, training, and mentoring.
• Tuition reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED