School Secretary - Operations

Legacy Traditional Schools•San Tan Valley, AZ

1d•Onsite

About The Position

The School Secretary - Operations is primarily responsible for carrying out daily front-desk activities while maintaining positive relationships with parents, students, and staff. The role supports school administrators and operations through front-office service, communications, purchasing, accounting, records management, event coordination, and substitute-teacher scheduling. This is a year-round position and is not exempt from working during school breaks.

Requirements

High school diploma or equivalent.
Two or more years of experience in a school or clerical field.
Ability to interact positively with staff, students, and parents.
Ability to maintain a safe and welcoming front-office environment by following Legacy policies.
Excellent verbal and written communication skills with students, peers, administration, and parents.
Ability to collaborate positively and proactively with school staff and Vertex employees.
Professional appearance.
Strong communication and organizational skills.
Initiative and ability to handle multiple tasks simultaneously.
Strong computer skills, including Google Suite.
Must pass a criminal history background check.
Arizona employees must have, or be able to obtain and maintain, an Arizona Department of Public Safety Level One IVP Fingerprint Clearance Card.
Ability to meet the physical demands of the role, including standing for extended periods, frequent walking and stooping, and lifting up to approximately 25 pounds; occasional lifting of equipment or materials weighing up to approximately 40 pounds may be required.
Ability to see and read computer screens and printed material, hear and understand speech, speak clearly, and understand and follow oral and written instructions.

Responsibilities

Screen telephone calls by answering questions or providing information about office and school policies or procedures.
Greet visitors and screen them through the security system to ensure legal access to students and campus.
Interact positively with students, assist with sign-in and sign-out, and research information in Eleyo, Titan, and SchoolMint.
Support administrators with event preparation, including placing orders, scheduling, communicating, and creating materials for ceremonies.
Manage incoming and outgoing correspondence through applications and channels such as the marquee, campus event calendar, social media, and email.
Manage, place, distribute, and reconcile campus orders in a timely manner.
Maintain purchasing-card receipts and complete monthly reconciliation in Workday.
Complete accounting duties accurately and ensure deposits are made on time.
Compose, edit, type, duplicate, and proof correspondence, reports, and confidential documents; research and verify information for reports and special projects.
Arrange meetings, conferences, student photos, and student assemblies.
Maintain accurate office records, including volunteer records, key contracts, walker sheets, and substitute rosters or folders.
When applicable, schedule substitute teachers before absences and reconcile data weekly in AESOP and Workday.
Cover duties for staff who are absent as requested by an administrator.
Perform other related duties as required by an administrator.