School Secretary

Academy School District 20•Colorado Springs, CO

3d•$22 - $23•Onsite

About The Position

The School Secretary performs clerical, secretarial, and administrative duties in support of the school or department, providing administrative assistance and secretarial service. The role also provides informational and emotional support to parents and students to aid in students’ personal, educational, and vocational development. The position is at Frontier Elementary School and is scheduled for 40 hours per week, eight hours per day, Monday through Friday, for 190 days per year. The estimated start date is January 4, 2027. The position supports school office operations, student records and registration, communications, bookkeeping, reports, and general administrative processes. Work is generally performed in a standard office environment, with noise levels that may range from quiet to loud. The incumbent regularly interacts in person and through communication methods with students, the public, and staff, and may be directed to work extended school or work hours or days.

Requirements

High school diploma or equivalent.
Ability to adapt to changing technologies and learn new equipment and systems.
Effective verbal and written communication skills.
Ability to create, access, enter, retrieve, and manipulate information in software systems.
Ability to establish and maintain accurate recordkeeping, document management, and filing systems.
Ability to establish and maintain effective working relationships with supervisors, administrators, coworkers, staff, students, parents, and the public.
Ability to follow oral and written instructions and interact with the public courteously and professionally.
Ability to maintain confidentiality and understand data privacy laws and their implications for the educational community.
Ability to manage simultaneous demands, set priorities, and work independently without direct supervision.
Ability to perform routine bookkeeping and clerical accounting tasks effectively and efficiently.
Ability to work days, hours, locations, and assignments as directed by the supervisor within the position’s responsibilities.
Commitment to students’ education as a primary responsibility; communicates effectively with students and adults in varied settings.
Computer proficiency, including office productivity applications.
Considerable knowledge of district policies, procedures, and functions, as well as office methods, procedures, and telephone etiquette.
Demonstrated ability to work well with others in a team setting.
Effective organizational and time-management skills; attention to detail; strong mathematical and analytical skills.
Strong organizational, interpersonal, written, listening, and verbal communication skills; cooperative, collaborative, and problem-solving skills.
Student-centered and relationship-focused approach; promotes a positive climate, culture, and community.
Willingness to participate in ongoing training as required.

Responsibilities

Report consistently for work as scheduled, perform other duties as assigned, and attain proficient or higher evaluations on established performance standards.
Answer telephone calls, provide information, take and forward messages, greet visitors courteously, determine their needs, and provide information or directions.
Assist students as needed and provide support to parents and students.
Compose, perform, and type routine correspondence and reports; update lists; and confirm appointments and meetings.
Contact parents and students regarding school absences.
Develop and implement office procedures and methods to support efficient office operations.
Develop and maintain required reports, databases, student records, and office filing systems.
Interpret and explain district rules, regulations, and procedures to the public.
Maintain accurate and timely student records, including grades, credits, GPA, contact information, immunization history, and correspondence.
Maintain clerical operations for a departmental office and provide backup assistance to other office staff.
Perform bookkeeping procedures; track district accounts; reconcile accounts and records; and maintain or prepare budget records and summaries.
Use various types of office equipment and perform routine typing related to departmental functions.
Prepare and process reports requiring research, computation, and compilation.
Prepare requests for room reservations, room arrangements, and equipment.
Process and enter student registration and scheduling data.
Run student transcripts and student lists using database systems, and look up class schedules as needed.
Set up, file, and sort documents, including sensitive and confidential information.
Take dictation at official meetings, prepare minutes, and handle confidential or sensitive documents and correspondence.