SCHOOL SECRETARY/BKPR

Orange County Public Schools•ORLANDO, FL

About The Position

Under direct supervision, the School Secretary/BKPR performs school-based secretarial and clerical-accounting duties and provides administrative support. The position monitors and maintains the school budget, payroll, and internal accounts; prepares correspondence; answers phones; schedules appointments and workshops; files documents; records staff attendance; balances accounts; and procures substitute instructional personnel as needed. The role may also routinely access the OCPS computer system and performs related work as directed. The position requires maintaining accurate, timely information and keeping current with job-appropriate technology used by OCPS. With district support, the employee attends training to maintain the technology skills required for the position. The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities upon request.

Requirements

High school diploma or GED.
At least three years of previous experience and/or training that includes bookkeeping or clerical work, or an equivalent combination of related education, training, and experience.
Ability to review, classify, categorize, prioritize, and analyze data and information, using discretion and established standards.
Ability to provide guidance, assistance, and interpretation on applying procedures and standards to specific situations.
Ability to operate equipment, machinery, tools, and materials used in the job.
Ability to use a wide range of reference, descriptive, and advisory information.
Ability to perform basic arithmetic, calculate decimals and percentages, and potentially use fractions and interpret graphs.
Ability to interpret written, oral, diagrammatic, or schedule-based instructions and exercise independent judgment to adapt methods and standards.
Ability to use judgment, decisiveness, and creativity to evaluate information against measurable or verifiable criteria.
Ability to exert light physical effort in sedentary to light work, including occasional lifting, carrying, pushing, or pulling objects weighing 5–10 pounds.
Ability to work for extended periods at a keyboard or workstation.
Some tasks require visual perception and discrimination and oral communication ability.

Responsibilities

Respond to internal and external customers in a timely, accurate, courteous, and empathetic manner, representing OCPS positively.
Perform secretarial duties, including creating and processing correspondence and maintaining records.
Answer telephone calls, provide information and assistance, screen calls, take or relay messages, and direct calls to appropriate personnel.
Assist with preparation and planning of the annual school budget and prepare and maintain budgets by department and classroom.
Open, sort, and distribute incoming mail and prepare outgoing mail.
Compose, type, proofread, and distribute correspondence, letters, memoranda, and other documents, including documents prepared from rough drafts.
Monitor copier use and supplies, coordinate maintenance, and order supplies as needed.
Prepare purchase requisitions, check received merchandise, and arrange payment.
Issue and record petty cash purchases and requisition reimbursements.
Record staff attendance on payroll worksheets, attendance records, and monthly verification time reports.
Enter payroll exemptions online and edit and reconcile them with certificates of absence and attendance reports.
Update and issue staff sign-in sheets and monitor them for accuracy.
Type staff injury reports; report injuries to insurance providers by telephone and fax; and monitor medical status and attendance related to workers’ compensation absences and light-duty assignments.
Record and monitor incoming school and student monies; issue checks for accounts, field trips, and other expenses; maintain and balance account records; and perform bank reconciliations.
Prepare the principal’s monthly report for the internal auditing department and make weekly bank deposits.
Procure substitute teachers through the Substitute Employee Management System as needed.
Use a computer to enter, retrieve, review, or modify data and use word-processing, database, and other software programs.
Operate machinery, equipment, and tools associated with department activities, potentially including a typewriter, adding machine, or fax machine.
Keep current with job-appropriate OCPS technology and attend district-supported training as needed.
Maintain timely and accurate information as part of job responsibilities.
Perform related duties as directed.