School Secretary

Academy School District 20•Colorado Springs, CO

2d•Onsite

About The Position

The School Secretary performs clerical, secretarial, and administrative duties in support of a school or department, providing administrative assistance and secretarial service. The role also provides informational and emotional support to parents and students to aid students’ personal, educational, and vocational development. Duties may vary by location and may be modified by the district. The position is based at Frontier Elementary School. The schedule is 40 hours per week, 8 hours per day, Monday through Friday, for 190 days per year. The work is generally performed in a standard office environment, with noise levels ranging from quiet to loud and frequent interaction with students, the public, and staff. Extended work hours or days may be required as directed by the supervisor. The position requires a high school diploma or equivalent. Compensation is $22.06–$23.16. This is a full-time, regular, non-exempt position.

Requirements

High school diploma or equivalent.
Ability to adapt to changing technologies and learn new equipment and systems.
Effective verbal and written communication skills.
Ability to create, access, input, retrieve, and manipulate information in software systems.
Ability to maintain accurate records, manage documents, and organize filing systems.
Ability to establish effective working relationships with supervisors, administrators, coworkers, staff, students, parents, and the public.
Ability to follow oral and written instructions and interact with the public courteously and professionally.
Ability to maintain confidentiality and understand data privacy laws and their implications for the educational community.
Ability to manage simultaneous demands, set priorities, and work independently without direct supervision.
Ability to perform routine bookkeeping and clerical accounting tasks.
Ability to work assigned days, hours, locations, and assignments as directed within the position’s responsibilities.
Commitment to student education as a primary responsibility; ability to communicate effectively with students and adults in varied settings.
Computer proficiency, including office productivity applications.
Considerable knowledge of district policies, procedures, and functions, and knowledge of office methods and procedures, including telephone etiquette.
Demonstrated ability to work well with others in a team setting and to use effective organizational and time-management skills.
Strong mathematical, analytical, organizational, interpersonal, written, listening, and verbal communication skills.
Cooperative, collaborative, and problem-solving skills; attention to detail; and flexibility.
Willingness to participate in ongoing training as required.

Responsibilities

Report consistently for scheduled work, perform other assigned duties, and attain proficient or higher evaluations on established performance standards.
Answer and route telephone calls, take messages, greet visitors, determine their needs, and provide information or directions.
Assist students and contact parents and students regarding school absences.
Compose, type, and update routine correspondence, reports, and lists; confirm appointments and meetings.
Develop and implement office procedures and methods to support efficient operations.
Develop and maintain reports, databases, filing systems, and accurate, timely student records.
Interpret and explain district rules, regulations, and procedures to the public.
Maintain the clerical operations of the departmental office and perform routine typing and other office duties using office equipment.
Perform bookkeeping procedures; track district accounts; reconcile accounts and records; and maintain or prepare budget records and summaries.
Prepare and process reports involving research, computation, and compilation.
Prepare requests for room reservations, room arrangements, and equipment.
Process and input student registration and scheduling data; run transcripts and student lists; and look up class schedules as needed.
Provide backup assistance to other office staff.
Set up, file, and sort documents, including sensitive and confidential materials.
Take dictation at official meetings, prepare minutes, and handle confidential or sensitive documents and correspondence.