School Secretary

Legacy Traditional Schools•Chandler, AZ

19h

About The Position

The School Secretary is primarily responsible for day-to-day front desk activities, maintaining positive relationships with parents, students, and staff. The role supports school administration and helps maintain a safe, welcoming, and well-organized office environment. Duties are generally performed in school and/or office settings. This is a year-round position and includes working during school breaks.

Requirements

High school diploma or equivalent.
Two or more years of experience in a school or clerical field.
Positively interact with staff, students, and parents.
Follow Legacy policies to maintain a safe and welcoming front office environment.
Excellent verbal and written communication skills with students, peers, administration, and parents.
Collaborate proactively with school staff and Vertex employees.
Maintain a professional appearance.
Strong communication and organizational skills.
Demonstrate initiative and the ability to handle multiple tasks simultaneously.
Strong computer skills, including Google Suite.
Pass a criminal history background check.
Arizona employees must obtain and maintain a valid Arizona Department of Public Safety Level One IVP Fingerprint Clearance Card.
Nevada employees must pass an NV Fingerprint Background Check.
Texas employees must pass a TX Fingerprint Background Check.
Ability to stand for extended periods; see and read computer screens and printed material with or without vision aids; hear and understand speech at normal levels and over the telephone; speak audibly and clearly in person and over the telephone; and understand and follow oral and written instructions.
May be required to walk, stand, stoop, lift up to approximately 25 pounds frequently, and occasionally lift equipment or materials weighing up to approximately 40 pounds.

Responsibilities

Screen telephone calls, answer questions, and provide information about office and school policies or procedures.
Greet visitors and screen them through the security system to ensure authorized access to students and campus.
Interact with students, assist with sign-in and sign-out, and research data in Eleyo, Titan, and SchoolMint.
Support administrators with event preparation, including placing orders, scheduling, communicating, and creating materials for ceremonies.
Manage incoming and outgoing correspondence using applications such as the marquee, campus event calendar, social media, and email.
Manage, place, distribute, and reconcile campus orders in a timely manner.
Maintain purchasing card receipts and complete monthly reconciliation in Workday.
Complete accounting duties and ensure deposits are accurate and submitted on time.
Compose, edit, type, duplicate, and proofread correspondence, reports, and confidential documents; research and verify information for reports and special projects.
Arrange meetings, conferences, student photos, and student assemblies.
Maintain accurate office records, including volunteer records, key contracts, walker sheets, and substitute rosters and folders.
When applicable, schedule substitute teachers before absences and reconcile data weekly in AESOP and Workday.
Cover duties for absent staff as requested by the administrator.
Perform other related duties as required by the administrator.