Front Office/Secretary - SST Alamo
About The Position
The Attendance/Lunch Clerk supports campus attendance administration and child nutrition operations. The role maintains and corrects attendance records, processes student excuse documentation, communicates with parents about absences and lunch account balances, and assists with truancy procedures. It also processes student eligibility applications, monitors meal accounts and production records, operates point of service during lunch, and maintains documentation for meal programs and dietary accommodations. Additional duties include clerical support, maintaining office files, participating in the Local School Wellness Policy, attending required trainings, and performing other job-related duties as assigned. The position is full time, follows normal school hours, reports to the Operations Manager, and is classified as nonexempt.
Requirements
- High school diploma or GED.
- Ability to communicate effectively in writing and orally with all levels of management, both inside and outside the district.
- Ability to establish and maintain effective working relationships within and outside the district.
- Ability to organize special programs for the assigned campus.
- Ability to use computers, district databases, spreadsheet and word-processing software, a calculator, copy machine, and telephone.
- Ability to analyze data.
- Ability to use effective interviewing techniques, public-speaking skills, and problem-solving skills.
- Ability to occasionally perform light lifting.
- Ability to work occasional nights and weekends.
- Moderate travel is required.
Nice To Haves
- Minimum of 2 years of clerical experience is preferred.
Responsibilities
- Ensure teachers record school attendance in the school database according to the SST Schools manual.
- Review campus attendance summary reports and correct records as needed.
- Enter late arrivals and early departures into the school attendance database.
- Enter excuse information into the H-SIMS database after receiving required documentation.
- Maintain separate binders for excuse and reconciliation documentation for audit purposes.
- Notify parents when students return after an absence without an excuse or have been absent for three or more days.
- Call parents of absent students each day.
- Communicate with Special Education and ESL Department Chairs about attendance for students receiving special education services.
- Maintain H-SIMS logs for enrolling and withdrawing students.
- Verify the accuracy of computer records.
- Mail truancy warning notices to parents when students meet the stated unexcused-absence threshold.
- Regularly identify students with excessive absences.
- Submit attendance referrals to the campus administrator for review and completion before court-case filing.
- File court cases against a student's parent, the student, or both, when the stated unexcused-absence threshold is met.
- Process Student Eligibility applications and complete verification in accordance with USDA regulations.
- Monitor student lunch accounts and notify households of negative balances by phone and letter.
- Review meal-service production records daily and report discrepancies to the supervisor.
- Operate Point of Service during lunch and ensure each student selects a reimbursable meal.
- Maintain documentation for students requesting Special Dietary Accommodations in accordance with USDA protocol.
- Operate the After School Snack Program, distributing reimbursable snacks and maintaining documentation when the program is offered.
- Participate in the Local School Wellness Policy, including maintaining documentation, assessing progress toward policy goals, and publicizing updates.
- Record meal counts and revenue daily.
- Operate the Child Nutrition Program in compliance with applicable local, state, and federal laws.
- Attend required TDA Education Service Center Child Nutrition trainings.
- Provide clerical support to one or more supervisors.
- Maintain general office and departmental files and follow up on misplaced, misdirected, or misfiled materials.
- Perform other job-related duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
