Front Office/Secretary - SST Alamo

School of Science & Technology•San Antonio, TX

About The Position

The Attendance/Lunch Clerk supports campus attendance administration and child nutrition operations. The role maintains attendance and student enrollment records, communicates with parents regarding absences, and handles truancy-related notices and referrals. It also processes student meal eligibility applications, monitors lunch accounts, supports meal service, and maintains required program documentation in accordance with applicable USDA and other local, state, and federal requirements. The position provides clerical support to supervisors and maintains office and departmental files. The work is based in an office setting and may involve prolonged desk work, occasional light lifting, moderate travel, and occasional night and weekend activities.

Requirements

High school diploma or GED.
Ability to communicate effectively in written and oral forms with all levels of management, internally and externally to the district.
Ability to establish and maintain effective working relationships internally and externally to the district.
Ability to organize special programs for the assigned campus.
Ability to use a computer and district databases, spreadsheet and word-processing software, a calculator, copy machine, and telephone.
Ability to analyze data.
Ability to use effective interview techniques, public-speaking skills, and problem-solving skills.

Nice To Haves

A minimum of two years of clerical experience is preferred.

Responsibilities

Ensure teachers record school attendance in the school database according to the SST SCHOOLS manual.
Review campus attendance summary reports and make corrections as needed.
Enter students’ late arrivals and early departures in the attendance database.
Enter excuse information in the H-SIMS database after receiving required documentation.
Maintain separate binders for excuse papers and reconciliation papers for audit purposes.
Notify parents when students return from absences without an excuse or have been absent for three or more days; call parents of absent students each day.
Communicate with Special Education and ESL Department Chairs about attendance of students receiving special education services.
Maintain student enrollment and withdrawal logs in H-SIMS and verify the accuracy of computer records.
Mail truancy warning notices when students have three or more unexcused days or parts of days in a four-week period.
Regularly identify students with excessive absences and submit attendance referrals to the campus administrator for review and completion before filing a court case.
File court cases against a student’s parent, the student, or both, when the stated unexcused-absence threshold is met.
Process Student Eligibility applications and complete verification in accordance with USDA regulations.
Monitor student lunch accounts and notify households of negative balances by phone and letter.
Review meal service production records daily and report discrepancies to the supervisor.
Operate the Point of Service during lunch, ensuring each student selects a reimbursable meal.
Maintain documentation for students requesting special dietary accommodations in accordance with USDA protocol.
Operate the After School Snack Program, if offered, by distributing reimbursable snacks and maintaining appropriate documentation.
Participate in the Local School Wellness Policy by collecting and maintaining documentation, assessing completion of policy goals, publicizing updates, and performing related activities as needed.
Record meal counts and revenue daily.
Operate the Child Nutrition Program in compliance with local, state, and federal laws.
Attend TDA Education Service Center Child Nutrition trainings as required.
Provide clerical support to one or more supervisors.
Maintain general office and departmental files and follow up on misplaced, misdirected, or misfiled materials.
Perform other job-related duties as assigned.