Secretary/Administrative Assistant - Oak Grove Elementary

Lamar County School District•Oak Grove, MS

1d•Onsite

About The Position

The School Secretary/Administrative Assistant supports the Principal, Assistant Principal, and Counselors in carrying out the school office’s duties and contributing to the district’s educational program. The role helps ensure the efficient operation of the school office and performs general secretarial and clerical work, supports school-wide security, communicates school goals, and promotes the district’s vision and mission. The employee must protect the educational process, maintain strict confidentiality, follow district and applicable state and federal policies, and attend work regularly in person. The position is evaluated under Mississippi Department of Education and Lamar County School Board policies. Salary, workdays, and work year are established by the Lamar County Board of Education.

Requirements

High school diploma or equivalent.
Computer experience and proficiency in word processing.
Ability to work in Windows or a current computer operating system.
Familiarity with Google, Microsoft Excel, Access, Word, SAMS, and MSIS.
Ability to operate standard office equipment, including a copier, adding machine, and fax machine.
Appropriate verbal and written grammar and syntax.
High level of interpersonal skills; courteous and tactful dealings with people; and a professional telephone manner.
Maintain district standards for personal appearance and dress, and a professional attitude and appearance.
Complete the district-administered fingerprinting process and pass a background check before employment.
Complete the Child Abuse Registry Check Form.

Responsibilities

Protect the educational process and keep information relating to school situations strictly confidential.
Perform general secretarial functions, including copying, filing, mailing, faxing, preparing letters, typing documents and memos, and delivering mail.
Answer telephone calls and take and deliver messages to appropriate people.
Update SAMS and MSIS data daily as assigned by the Principal.
Perform other school-office functions as designated by the Principal or Assistant Principal.
Obtain substitute teachers for professional leave, personal leave, or illness when needed, and maintain accurate attendance records for those absences.
Maintain responsibility for assigned district-owned fixed assets and ensure their appropriate use according to district policies.
Undergo periodic evaluations in accordance with state and board procedures.
Maintain regular, dependable, in-person attendance.
Perform other duties requested by the Board of Education, superintendent, administrator, or director, or established by district policy.
Read, understand, and follow the Employee Conduct Policy and applicable district, state, and federal policies, procedures, and protocols, including the Mississippi Educator Code of Conduct.
Implement the established school-wide security plan.
Communicate school and organizational goals periodically throughout the school year.
Promote the district’s vision, mission, and goals within the community.
Participate in activities that enhance personal skills.
Study and follow district policies applicable to school operations.
Supervise and maintain the upkeep and cleanliness of facilities.
Follow additional rules or requirements set by the Principal and perform other tasks required by the Principal.