Elementary Campus Secretary

Big Spring Independent School District • Big Spring, TX

1d

About The Position

The Elementary Campus Secretary performs a variety of secretarial and clerical tasks, sometimes with assignments changing on short notice. The role supports campus communications and records, attendance and timekeeping, reception and scheduling, accounting and inventory, campus activities, and student needs. The secretary maintains confidentiality and follows district safety protocols and emergency procedures. The position monitors the work of campus secretaries and clerical aides.

The work uses standard office equipment, including a personal computer and peripherals. It involves prolonged sitting, repetitive hand motions and frequent keyboarding and mouse use, with occasional bending, stooping, pushing, pulling, twisting, and reaching. Occasional light lifting and carrying of items under 15 pounds may be required. The position may involve prolonged or irregular hours and frequent interruptions; the employee must maintain emotional control under stress.

Requirements

• Three years of secretarial experience.
• Ability to perform a variety of tasks, often with assignments changing on short notice.
• Effective organizational, communication, and interpersonal skills.

Responsibilities

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations according to district standards and requirements; prepare instructional materials as requested.
• Maintain daily teacher attendance logs and substitute teacher records; monitor and process time records, leave requests, and reports; compile information and submit it to central office according to procedures and deadlines.
• Maintain the school calendar of events.
• Compile, maintain, and file required reports, records, and documents, including student records according to established procedures.
• Receive incoming calls, take reliable messages, and route calls to appropriate staff.
• Assist students, teachers, and parents as needed.
• Schedule meetings and appointments and maintain the principal’s calendar.
• Prepare and make cash deposits for activity accounts; may maintain activity check registers and ledgers.
• Assist with campus budget preparation, maintain accurate expenditure records, prepare and process purchase orders, and receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and supplies.
• Assist with planning, preparation, and setup for faculty meetings and campus activities.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents about student illness when the nurse is absent.
• Maintain confidentiality and follow district safety protocols and emergency procedures.
• Monitor the work of campus secretaries and clerical aides.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed