Bilingual Secretary to Elementary Principal - Frost Elementary

Pasco School District 1•Washington, WA

1d•Onsite

About The Position

Pasco School District No. 1 is hiring a Bilingual Secretary to Elementary Principal at Frost Elementary. The position is 7.5 hours per day, Monday through Friday, on a 200-day calendar. The salary is $25.49–$28.09 per hour. Additional pay is listed for degree holders: $0.50 per hour for an associate degree and $0.75 per hour for a bachelor’s degree. New hires are conditional upon passing a fingerprint screening. The secretary provides administrative and clerical support to the principal and school building, serving as a liaison among administrators, district personnel, students, families, and the public. The role supports student needs and safety, office operations, building events, records and communications, facilities coordination, purchasing, and budget and payment processing.

Requirements

High school diploma or equivalent.
Bilingual and/or biliterate in Spanish.
Passing score of grade C on the district-administered clerical test.
Passing score on the district-administered bilingual test.
Keyboard accuracy of at least 45 words per minute on the district-administered typing test.
Knowledge of general office equipment, including computers, copiers, laminators, telephones, scanners, paper cutters, book-covering materials, and step ladders.
Knowledge of proper written and spoken English, including grammar, spelling, and punctuation.
Ability to maintain detailed and accurate records.
Skill in operating standard office equipment, including basic computer applications.
Ability to sit and/or stand for prolonged periods.
Ability to understand and carry out verbal and written instructions.
Knowledge of general ASB rules, policies, and regulations.
Knowledge of cash-handling procedures.

Nice To Haves

Prior job-related experience is preferred but not required.
Experience working in a K–12 setting is preferred but not required.

Responsibilities

Assist with first aid and medication administration to address students’ immediate health needs.
Assist with building events, activities, and conferences.
Collect, post, process, and reconcile student fines, fees, ASB-related activity payments, athletic payments, and other activity payments; provide receipts as needed.
Act as a liaison between administrative staff, district personnel, students, and the public.
Issue, track, and monitor building keys.
Maintain records, schedules, files, rosters, and staffing lists in appropriate information systems.
Prepare correspondence, including letters, notifications, and program inquiries, and verify policy content with a supervisor.
Assist with projects that meet building needs and requirements.
Follow district procedures to procure supplies, equipment, printing, and maintenance services; place and receive office supply orders.
Document and track maintenance requests and work-order status; contact maintenance or facilities staff for repairs or emergency assistance involving safety, security, or hazardous situations.
Review and schedule requests to use facilities for events.
Schedule appointments and meetings for principals.
Greet visitors, students, parents, and district personnel.
Distribute student schedules and assist with student checkout throughout the school year.
Assist with student bus routes using maps or schedules from the Transportation Department and contact appropriate departments for assistance when needed.
Provide secretarial review of discipline letters, the student handbook, and the faculty handbook.
Assist with radio and audio communication with police, security, and administrators during lunch periods and throughout the day.
Compose documents communicating information to building and district personnel, the public, and state officials.
Submit or approve requests and workflows under supervisor direction, including purchase orders, requisitions, travel authorizations and reimbursements, personnel absences, substitute requests, field trips, and extra-duty pay requests.
Provide secretarial support in reviewing building and program budgets, including inputting or requesting journal vouchers in accordance with fiscal procedures, tracking data changes, informing administration of budget errors or negative balances, and ensuring charges are accurate.
Participate in district meetings to communicate information and receive feedback or direction.
Maintain office supply inventory and distribute documents and materials to appropriate staff, students, and parents.
Answer phones, support other departments, take messages, respond to voicemails, and forward calls.
Perform secretarial duties supporting daily building and administrator activities.
Assist with student supervision to help ensure a safe and productive learning environment.
Assist other personnel as needed and perform other duties assigned within the scope of the position.