Secretary to Principal - Elementary

27J Schools•West Ridge, CO

2d•Onsite

About The Position

The Secretary to Principal provides administrative and secretarial support to the Principal in interactions with staff, students, and the public. The role manages office operations, maintains records, handles financial recordkeeping, and serves as a public relations liaison between the Principal and the school community. The secretary may also supervise Office Paraprofessionals. This position is based at West Ridge Elementary. It is scheduled for 10 hours per day, Tuesday through Friday, on a 10-month work-year calendar. Pay is distributed over 12 months, and the position is eligible for benefits. The starting rate is $25.52 per hour, depending on relevant experience.

Requirements

High school diploma or equivalent, plus post-secondary courses in office management, secretarial work, word processing, computers, and bookkeeping.
Two to three years of secretarial experience.
Strong oral and written communication, interpersonal, public relations, tact, customer service, diplomacy, problem-solving, and personal computer skills.
Ability to project a professional image through high standards of business conduct and appearance.
Ability to work independently, exercise judgment, and handle multiple tasks and deadlines.
Ability to maintain confidentiality in all aspects of the job.
Operating knowledge of and experience with computers, general office equipment, and a phone system.
Must occasionally lift and/or move up to 25 pounds.
First Aid and CPR certifications required within two months after hire.
Must be able to pass a Colorado and Federal Bureau of Investigation background check.
Ability to manage multiple priorities and tasks simultaneously.

Nice To Haves

Bilingual skills in English and Spanish are helpful.

Responsibilities

Greet visitors, students, and staff; provide materials and information; and direct visitors to designated locations.
Answer phone calls, respond to questions, and route calls.
Oversee projects to ensure timely completion.
Compose and distribute letters and other correspondence.
Prepare forms, reports, memos, bulletins, and newsletters.
Provide bilingual written and oral translation at North and South Elementary Schools.
Dispense medications to students as needed, treat injured students, and notify parents as necessary.
Maintain the office and building filing system.
Supervise students in the office area.
Maintain and reconcile school financial records and inventory; order or obtain supplies, process orders, and prepare budget requests.
Maintain activity funds, daycare program funds at some schools, and petty cash; prepare deposits.
Maintain daily student attendance, prepare state attendance reports, and prepare excessive-absence letters to parents.
Monitor certified staff absences through the automated substitute system to ensure classroom coverage; review absence and substitute-work reports before submitting them to payroll and note corrections as needed.
Monitor classified employee absences and arrange substitutes when needed.
Review and edit classified employees’ time worked in the KRONOS system when needed.
Maintain and process student enrollment and withdrawals; maintain student records, orient new students and parents, and forward records when students transfer.
Collaborate with the Principal on administrative and secretarial activities supporting interactions with staff, students, and the public.
Serve as the public relations liaison between the Principal or school and administrators, staff, students, parents, the public, and the community.
May supervise Office Paraprofessionals.