Substitute Elementary Secretary

Niles Community Schools • Niles, MI

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About The Position

Niles Community Schools is seeking a dynamic Elementary Secretary for a temporary assignment scheduled from January 25 through March 26, 2026; dates are subject to change. The position is staffed through EduStaff, and applicants must register with EduStaff. The secretary supports the elementary school office and interacts daily with a diverse workforce, students, building administration, families, and community members. Highly effective communication skills and professionalism are required.

Requirements

• Minimum high school education, with emphasis on clerical skills, particularly computer skills.
• Ability to operate and maintain common office equipment.
• Ability to relate well with students, staff, and parents and maintain positive relationships.
• Successful completion of the appropriate level of secretarial examination.
• Highly effective communication skills and professionalism for daily interactions with a diverse workforce, student population, building administration, and community.
• Applicants must register with EduStaff.

Responsibilities

• Prepare and maintain student academic records and disciplinary files.
• Carry out student withdrawal procedures in person, by telephone, and/or by mail.
• Prepare a weekly list of newly enrolled and withdrawn students in a Google document.
• Keep student class lists current and distribute them to teachers and other staff as needed.
• File student reports in students’ CA-60s.
• Perform administrative and clerical tasks as assigned by building administrators.
• Assist in maintaining and monitoring the school’s budget and financial records.
• Manage and update student information systems and support compliance with state and federal reporting requirements.
• Communicate clearly and effectively with staff, students, families, and community members.
• Dispense and manage student medications in accordance with school policies and medical guidelines.
• Support students with ongoing medical needs and maintain accurate health documentation.
• Coordinate student enrollment, transfers, and withdrawals, ensuring accurate and timely record-keeping.
• Maintain confidentiality of student and staff information in accordance with district policies and legal guidelines.
• Serve as a welcoming and professional first point of contact for the school office.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED