Building Secretary - Part-time

Schaumburg Community Consolidated School District 54•Hoffman Estates, IL

About The Position

The Building Secretary supports the day-to-day operations of a school office, helping the school function efficiently and maintain a safe, productive learning environment. The position is part-time, with hours from 7:00 a.m. to 10:45 a.m., Monday through Friday. Responsibilities include serving as a communication liaison; maintaining budgets, financial records, and student records; ordering and tracking supplies and equipment; coordinating repair requests, reports, calendars, events, and substitute coverage; and assisting with student behavior monitoring. The secretary also participates in professional development and handles confidential information with discretion.

Requirements

High school diploma or equivalent.
Excellent communication and interpersonal skills, including the ability to interact effectively with students, staff, parents, and the public.
Strong organizational skills and attention to detail.
Ability to maintain confidentiality and handle sensitive information with discretion.
Ability to maintain records and prepare reports.
Ability to make decisions in accordance with established policies and regulations.
Ability to type and file rapidly and accurately.
Demonstrated proficiency in Microsoft Office Suite, Google Workspace, and Quicken.
Ability to work collaboratively.
Conscientious about attendance and punctuality.

Nice To Haves

Knowledge of accounting principles and budgeting practices.

Responsibilities

Communicate with staff, students, parents, district personnel, and community members by phone, electronically, and in person to support school operations.
Maintain and reconcile budgets and financial records, and process and track monies.
Order, process, and maintain accurate records for materials as directed by the building administrator.
Process requests for intermittent repair and maintenance of building equipment.
Compile, prepare, and submit required or directed reports.
Maintain student registration, transfer, and other student information records in compliance with the Illinois Student Records Act.
Assist in monitoring student behavior to support a safe learning environment.
Manage the building calendar and assist with coordinating events and activities.
Maintain the substitute system and assist substitute teachers as needed.
Participate in professional development and in-service activities.
Maintain confidentiality and handle sensitive information with discretion.