Part Time Secretary

Hamilton Southeastern Schools•FISHERS, IN

About The Position

The part-time Secretary supports the smooth and efficient operation of the school office at Riverside Intermediate School. The role handles student records, attendance, enrollment, communications, visitor monitoring, scheduling, mail distribution, and other administrative tasks. The Secretary reports to the Principal and works with students, families, faculty, substitutes, volunteers, and administrators.

Requirements

Excellent communication skills.
Excellent computer and data-entry skills.
Experience working with the public.
High school diploma.

Nice To Haves

College work in a related field.

Responsibilities

Input data and maintain records in Skyward.
Fill homework requests and distribute and monitor completion of Prearranged Absence Forms.
Answer telephone calls, take messages, and direct calls as needed.
Greet parents and other guests in a friendly manner.
Monitor building visitors, sign-in sheets, and distribution of name tags.
Assist faculty and fill in for the nurse as needed.
Sign and document bus notes.
Watch unruly children in the office or detention room until a teacher or administrator is available.
Dismiss students leaving school early.
Monitor the bus radio and weather radio.
Attend Kindergarten Roundup and Meet the Teacher Night.
Take daily attendance, maintain attendance records, and call about student absences that were not reported.
Enroll new students, obtain pertinent paperwork, create new-student folders, and send or receive student information with teachers and the Director of Transportation.
Maintain and route student permanent records.
Complete required attendance reports, including ADA, ADM, Prime Time, Racial/Ethnic, and Language/Minority reports.
Schedule students and update and maintain class lists.
Prepare and print scan sheets and report cards.
Print Student Profile sheets and monitor their return.
Compile honor roll lists and send them to the local newspaper.
Sort and distribute inter-school and post-office mail in a timely fashion.
Schedule substitutes for pre-arranged absences and enter them on the substitute calendar.
Complete and file required paperwork for substitute teachers and teacher absences.
Prepare the weekly newsletter.
Maintain School Activity and Corporation calendars.
Coordinate telephone maintenance, repair, and voicemail setup.
Distribute information to classrooms.
Collect and record field trip payments and related permission slips.
Distribute club information, make club assignments, and compile club lists.
Maintain the Suggestion Box weekly.
Monitor and route volunteer background-check applications.
Perform other tasks as requested by the Principal.
Nurture respectful, positive relationships with superiors, subordinates, and peers; support corporation decisions and directives; and work as a team player.
Handle sensitive issues tactfully and professionally, addressing concerns and offering suggestions appropriately and confidentially.