Building Administrative Secretary

New Albany-Plain Local Schools•New Albany, OH

About The Position

The Building Administrative Secretary assists the principal with administrative duties that support teaching and learning. The position serves as the school building office manager, provides direction to other office support staff in cooperation with administration, and supports certified/licensed and non-teaching personnel. It performs general office and receptionist duties, maintains accounting and budget records, coordinates supplies and equipment inventory, and supports student enrollment and withdrawal processes. The role also maintains calendars, schedules, records, and school materials; assists with projects, events, and safety and security protocols; and contributes positively to school culture and climate. This is a bargaining-unit-exempt, non-teaching administrative position working 260 days per year, eight hours per day excluding lunch. The work-year calendar is established by the Board of Education and provided annually. Anticipated hours are 7:00 a.m. to 3:30 p.m., including a 30-minute unpaid lunch; hours outside this schedule may occasionally be required. Professional skills testing is a condition of employment. Salary is $57,500–$75,000, commensurate with knowledge and demonstrated successful experience. Comprehensive fringe benefits are available.

Requirements

High school diploma or equivalent.
3–5 years of clerical or secretarial experience, preferably in an office environment.
Knowledge of office practices, policies, and procedures.
Intermediate-level knowledge or greater of the Microsoft Office suite.
Ability to maintain confidential information and accurate records.
Ability to communicate effectively with students, parents, and staff.
Ability to work independently without constant supervision.
Self-starter who can resolve a variety of matters daily without constant direction.
Excellent time-management skills.
Ability to synthesize and analyze data.
Professional skills testing is a condition of employment.

Nice To Haves

Additional training and education.
Experience in educational organizations.
Proficiency in PowerSchool software.

Responsibilities

Serve as school building office manager and provide appropriate direction to other office support staff in cooperation with administration.
Provide daily office-related support and guidance to certified/licensed and non-teaching personnel.
Perform general office duties, including typing, sorting, filing, processing mail and packages, maintaining files and records, duplicating materials, selling tickets, collecting fees, and scheduling and processing forms and reports.
Perform receptionist duties, including answering telephones, disseminating information, and providing directions.
Maintain accounting records and budgets and prepare necessary forms for processing.
Coordinate supply and equipment inventory.
Record and maintain accurate records consistent with established guidelines.
Assist the Registrar with enrollment or withdrawal of new students.
Assist with or coordinate special projects and events.
Contribute positively to the overall school culture and climate.
Coordinate and maintain calendars and schedules.
Create, prepare, and proofread documents.
Organize and update school-related materials, documents, and matters daily.
Facilitate and reconcile AESOP and VeriTime reporting as required.
Create and disseminate oral, written, or electronic communications.
Assist administrators with safety and security protocols as needed.
Perform other duties as assigned.