School Secretary (Contracted and/ or Limited Term)

Poway Unified School District•San Diego, CA

1d•Onsite

About The Position

Under the direction of the Assistant Principal, the School Secretary performs independent secretarial and clerical functions at a middle or high school, coordinates school office activities, and provides public relations and communication services for the administrator. The role coordinates communications among administrators, faculty, staff, students, parents, and the community, and handles inquiries, requests, and concerns. It also supports a range of school administrative activities, including maintaining records and calendars, preparing correspondence and reports, coordinating meetings, and providing information about school and district policies and programs. The position may include providing work direction to student workers, assisting with payroll and evaluations, preparing schedules, distributing keys and bus passes, maintaining office equipment and supplies, assisting with substitute-teacher check-in, and coordinating facility activities. As assigned, the secretary may administer routine first aid, dispense medication in accordance with physician instructions and District policy, and notify parents about ill or injured students. The vacancy is at Bernardo Heights Middle School and is listed as 40 hours per week, 10 months per year. The posting also indicates that the eligibility list may be used to process substitutes interested in limited-term assignments. The stated classification salary range is $23.13–$29.60 per hour; the anticipated hiring range is $23.13–$26.82 per hour, and the limited-term substitute rate is $23.13 per hour.

Requirements

High school graduation or equivalent education.
Two years of responsible secretarial or clerical experience; school experience working with students is preferred.
Typing/keyboarding proficiency of at least 45 words per minute, certified in writing; proficiency is expected during the probationary period.
Ability to perform and coordinate office, secretarial, and clerical work supporting a middle or high school Assistant Principal.
Knowledge of modern office practices, procedures, equipment, record-keeping techniques, computer operation, assigned software, and correct English usage.
Ability to communicate effectively orally and in writing, compose correspondence independently, and establish cooperative working relationships.
Ability to exercise independent judgment, solve problems, interpret and explain rules and procedures, maintain records, prepare reports, organize work, and meet schedules.
Some positions require obtaining a valid First Aid and CPR certification from an authorized agency within six months of employment.

Nice To Haves

Secretarial or clerical experience in a school environment working with students.

Responsibilities

Perform independent secretarial and clerical functions and relieve the supervisor of routine administrative details as appropriate.
Coordinate communications among administrators, faculty, staff, students, parents, and the community; respond to inquiries and direct students and visitors to appropriate campus services.
Type correspondence, reports, lists, letters, and other documents, including confidential materials; prepare agendas and minutes and maintain the master calendar as directed.
Schedule and coordinate meetings, appointments, and conferences; screen visitors and phone calls; sort, distribute, and send mail; and relay messages to the administrator.
Prepare, distribute, collect, and process forms, packets, and information; maintain records and files related to students, schedules, staff, attendance, activities, budgets, and instructional programs.
Maintain records and reports concerning assigned detention, suspension, or campus clean-up activities and process discipline forms as assigned.
Compose, prepare, and assemble correspondence, calendars, summary reports, manuals, and other documents; research, compile, and edit materials.
Review documents for completeness, accuracy, and compliance with applicable rules, regulations, and procedures.
Provide information about District policies, regulations, school functions, activities, and programs, and make procedural decisions under established guidelines.
Operate office equipment and assigned computer software.
Provide work direction to student workers as assigned and monitor workflow, attendance, and performance.
Assist with activities such as payroll, evaluations, schedule preparation, key and bus-pass distribution, receptionist duties, equipment maintenance, applicant interviews, locker assignments, and facility coordination.
Administer routine first aid and dispense medication according to physician instructions and District policy when assigned; notify parents of ill or injured students as needed.
Assist in locating and checking in substitute teachers as assigned.
Monitor office-supply inventory and order supplies as needed.
Perform related duties as assigned.

Benefits

CalPERS retirement for eligible contract employees.
Paid holidays (18 per year for 12-month employment contracts).
Vacation starting at 12 days per year for 12-month employees, increasing with length of service.
Paid sick leave (12 days per year for 12 working months).
Medical and prescription insurance.
Dental insurance.
Vision insurance.
Life insurance.
Travel insurance.
Flexible spending accounts.
Wellness/mental health benefit.
Flexible benefit plan options.