School Administrator Jobs

About The Position

Requirements

• Bachelor's degree in Business, Accounting, Finance, Arts Administration, Education, or a related field, or an equivalent combination of education and experience.
• Minimum of two years of administrative experience, preferably in an educational, nonprofit, or customer service environment.
• Experience in finance, accounting, accounts receivable, or financial administration.
• Strong organizational, communication, customer service, and problem-solving skills.
• Proficiency with Google, Microsoft Office, and database management systems.
• Ability to sit, stand, walk, and lift up to 25 pounds.

Responsibilities

• Serve as the primary point of contact for prospective and current students, families, and the public, providing exceptional customer service throughout the enrollment process.
• Manage registration for all School programs, including School Year, Summer Intensive, Community Programs, auditions, and special offerings.
• Create and maintain accurate student records within Jackrabbit, DanceApply, and other administrative systems.
• Create and manage class offerings, schedules, rosters, waitlists, and enrollment data.
• Administer tuition payment plans, registration policies, refunds, and enrollment.
• Coordinate auditions, scholarship tracking, placement decisions, and related communications.
• Maintain student records in accordance with School policies and applicable regulations.
• Serve as the School's Designated School Official (DSO).
• Maintain international student records in SEVIS.
• Prepare and issue Form I-20 documentation for qualified M-1 visa students.
• Ensure compliance with federal regulations governing international student enrollment.
• Manage all School accounts receivable, including tuition billing, payment processing, deposits, reconciliations, and account maintenance.
• Monitor outstanding balances and communicate proactively with families.
• Process payments through Jackrabbit, Square, and other payment platforms.
• Prepare financial reports, revenue summaries, deposits, and reconciliations.
• Partner with the Dean on annual budgeting, financial forecasting & reporting.
• Administer the School's financial aid application process.
• Ensure compliance with local, state, and federal regulations.
• Coordinate student absences, make-up classes, placement classes, attendance records.
• Respond promptly and professionally to student, parent, and faculty inquiries.
• Coordinate student health concerns, injury reporting, medical appointments, and communications with faculty and administration.
• Assist in planning and executing School performances, Open Houses, Afternoon of Enchantment, auditions, and other special events.
• Coordinate student housing assignments, dormitory operations, check-in/check-out, meal monitoring, and excursion logistics for summer programs.
• Attend School performances and events as assigned.
• Collaborate with Marketing, Development, Finance, Production, and Education departments on School initiatives.
• Provide support to PBT Front Desk operations as needed.