Registrar Jobs

About The Position

Requirements

• High School diploma or equivalent; 2-year degree in administrative field preferred.
• 5-7 years administrative/secretarial experience, with 3-5 years at an advanced executive level
• Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.
• Must be proficient in Microsoft Excel, PowerPoint, Project, and Word.
• Must be able to effectively deliver oral presentations to management and customers
• Must be able to work independently, with minimal supervision
• Must be able to work overtime as required.
• Must be willing to work any shift or day of the week as required.
• Understanding of military protocols and customs is essential
• Must comply with all company security and data protection / usage policies and procedures.
• Personally responsible for proper marking and handling of all information and materials, in any form.
• Shall not divulge any information, or afford access, to other employees not having a need-to-know.
• Shall not divulge information outside company without management approval.
• All government and proprietary information will be accessed and stored electronically on company provided resources.
• Incumbent must be eligible for DoD Personal Security Clearance.

Responsibilities

• Establishes uniform correspondence procedures and style practices.
• Executes procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
• Coordinates office operations and procedures such as information management, filing systems, supplies, and other administrative services.
• Composes and prepares correspondence, reports, and other complex documents.
• Maximizes office productivity through proficient use of appropriate software applications.
• Researches and develops resources that create timely and efficient workflow.
• Provides training support services for students such as training media support and training schedule coordination.
• Reviews the TMS download from the LRC, enters TAPR data for student folders, enters critique data, to include Instructor, Device, CRM, and Academic Critiques.
• Files student folder data, answers all questions regarding students’ progress, and maintains the transfer of student data between the company and the Air Force.
• Creates and maintains TMS Users’ Guide for all sites.
• Conducts student FTU in processing briefings and collects/distributes course documentation
• When courses start, enters students into TMS, creates student training folders, permanent student folders, and device folders, creates and distributes student rosters
• Assembles external critique data (contractual) for each student’s assigned squadron, checks each folder to insure completion to include all TAPR’s , AF Form 63’s, documents all training times, runs itemized student progress report, and runs AF Form 1522 for each graduating student.
• Archives student files in paper and electronic format
• Monthly collates throughput for Altus and all remote sites.
• Reviews course syllabi for accurate hour breakdown in student folders.

Benefits

• Comprehensive and competitive benefits package
• Flexibility that promotes work-life balance
• A work environment where all employees are valued, respected and safe
• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions
• Recognition, professional development, advancement and having fun!