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Registrar

Texas Sports Academy Main
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About The Position

Texas Sports Academy (TSA) is a growing network of sports-focused private schools across Texas — volleyball, flag football, baseball, and online. Our families transfer in from public districts, charters, private schools, and homeschool programs, and many of our student-athletes are on NCAA eligibility tracks. Clean, fast student records are a core part of our product. You will own the [email protected] inbox end-to-end. Every enrollment generates a records chase: transcripts, report cards, immunization records, athletic physicals, and accommodations documents coming in from parents and sending schools — and outbound requests going the other way. We want one accountable person who makes this fast, compliant, and invisible to families. This role is communication-heavy. You’ll be writing to parents, district registrars, and our team all day - so you need to be an excellent communicator: clear, warm, fast, and professional in every email. You’ll work alongside an AI agent that handles first-pass classification, filing, tracker updates, and draft replies. Your job is the judgment layer: FERPA-sensitive releases, signatures, credit-transfer escalations, and anything unusual.

Requirements

  • An excellent communicator — clear, warm, and fast in writing, with parents and school staff alike
  • 2+ years in a registrar, records, or enrollment role at a Texas school
  • Working knowledge of TREx and how Texas districts handle records requests
  • Fluent in FERPA — you know when a signed parent release is needed and how to get one fast
  • Familiar with Texas immunization requirements for enrollment
  • Extremely responsive and organized — parents email this inbox nights and weekends before school starts
  • Comfortable working with AI tools: reviewing agent-drafted replies and correcting them

Nice To Haves

  • private-school transfers
  • NCAA Eligibility Center submissions
  • Parchment experience

Responsibilities

  • Manage [email protected] inbox
  • Receive, verify, and file transcripts, report cards, and prior records from parents and sending schools
  • Confirm immunization records meet Texas requirements for enrollment
  • Intake accommodations documents (FIE reports, dyslexia evaluations, 504/IEP records) and route them to our academics team — with strict confidentiality
  • Log every document against the student’s enrollment checklist
  • Request records, shot records, athletic physicals, and VOE from prior schools
  • Get signed parent release forms so requests meet FERPA requirements the first time
  • Use TREx for Texas district transcripts and Parchment where applicable
  • Follow up on every open request every 5 business days until closed
  • Answer parent questions the same day: “Did the transcripts arrive?”, “What do you still need from us?”
  • Route credit-transfer questions to our college counselor — you flag, the counselor rules
  • Keep our team informed on any enrollment blocked by missing records
  • Handle every record in line with FERPA — release authorizations, confidential storage, need-to-know routing
  • Make sure official transcripts are complete and ready for NCAA eligibility work
  • Help improve our records playbook (checklists, templates, forms) as we open new campuses

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What This Job Offers

Job Type

Part-time

Career Level

Entry Level

Education Level

No Education Listed

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Based on current job postings on Teal, the average Registrar salary in the US is approximately $53,000 per year, with a typical range of $33,000 to $85,000.

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