Registrar - High School

Personnel Commission•Madera, CA

1d•Onsite

About The Position

Under the general direction of the Principal, the Registrar – High School registers students and maintains computerized current and former student records and files. The position provides student information to authorized parties in compliance with established policies and provides general clerical support, information, and direction as assigned. The role supports student learning and achievement by providing the school community with high school student registration information. The Registrar evaluates incoming-student transcripts and enters grades and semester credit hours into the student information system; maintains and verifies manual and electronic records; processes student withdrawals; prepares reports and standardized documents; responds to records requests and questions; researches record discrepancies; and reviews and sends cumulative records and other student documents. The role works under limited supervision and standardized practices, may lead, guide, or coordinate others, and operates within a defined budget. The position requires high school graduation or equivalent and two years of increasingly responsible secretarial, clerical, or record-keeping experience in a school office working with records. The schedule for the current vacancy is 261 work-calendar days, 7:30 a.m. to 4:30 p.m., at Matilda Torres High School. Work is generally performed indoors in an office environment. Applicants must pass the applicable proficiency exam. After an offer, the employee must obtain criminal justice and FBI fingerprint clearance, pass a TB test and periodic retesting, and complete a pre-employment physical exam through the District’s provider.

Requirements

High school graduation or equivalent.
Two years of increasingly responsible secretarial, clerical, or record-keeping experience in a school office working with records.
Pass the District’s applicable proficiency examination with a satisfactory score.
After an offer of employment, obtain criminal justice and FBI fingerprint clearance.
After an offer of employment, provide a negative TB test result and complete periodic post-employment retesting as required.
After an offer of employment, complete a pre-employment physical exam through the District’s provider.
Knowledge of basic math, including calculations using fractions, percentages, and ratios.
Knowledge of English usage, grammar, punctuation, and spelling.
Knowledge of codes, regulations, and laws related to student enrollment, graduation, and transfer.
Knowledge of master scheduling, business telephone etiquette, relevant computer software, and customer service principles and practices.
Ability to operate standard office equipment; prepare and maintain organized, accurate records; communicate clearly in writing; schedule activities, meetings, and events; and gather, collate, and classify data.
Ability to work with diverse people, analyze and solve problems, adapt to changing priorities and interruptions, maintain confidentiality, work as part of a team, prioritize, work accurately with detailed information, provide quality customer service, and work under minimal supervision.

Responsibilities

Register students and maintain computerized current and former student records and files.
Evaluate incoming-student transcripts and post grades and semester credit hours into the student information system.
Maintain and verify manual and electronic documents, files, and records, including grades, transcripts, and student information, according to administrative guidelines and legal requirements.
Perform student withdrawal activities, including partial credit hours, Cal PADS, and library checks.
Prepare standardized documents and reports such as report cards, class schedules, form letters, memos, calendars, and periodic reports.
Process transcripts, job verifications, new student registration forms, student lists, and other materials in response to requests from students, districts, colleges, universities, and employment agencies.
Research discrepancies in student records to verify graduation status and ensure information accuracy.
Respond to questions about student records from staff, educational institutions, the public, parents, and students by providing information or direction.
Review cumulative records, grades, transcripts, exam reports, and withdrawal forms for filing or distribution to schools within or outside the District.
Provide general clerical support, information, and direction as assigned.
Complete mandatory District trainings and other related duties that support the efficient functioning of the work unit and District.