School Registrar

Legacy Traditional Schools•Columbia, SC

About The Position

The Registrar administers, coordinates, and communicates student enrollment and attendance reporting processes and manages student cumulative files. The role is also responsible for maintaining accurate student database information and producing related reports. The position supports school operations by managing registrations and withdrawals, enrollment documentation and records transfers, student information systems, attendance records, schedules, report cards, and family communications. The Registrar also assists with office operations, school communications, required events and training, and cross-training and backup planning with the building administrator.

Requirements

High school diploma or GED.
Two years of experience in a clerical setting; school experience is preferred.
Detail-oriented.
Proficient in a database management system, preferably a student information system such as PowerSchool or Infinite Campus.
Excellent organizational and time-management skills.
Proficient computer skills in Microsoft Office and Google Suite.
Able to remain self-directed and independently seek answers to questions.
Excellent customer service and communication skills.
Able to learn new software programs as needed.
Able to regularly review policies and procedures to improve efficiency.
Able to work cooperatively with others.
Must pass a criminal history background check.
Able to meet the position’s physical demands, including frequent walking, standing, and stooping; lifting up to approximately 25 pounds and occasionally up to approximately 40 pounds; sitting or standing for extended periods; computer data entry and research; reading computer screens and printed materials; and communicating and following oral and written instructions.

Nice To Haves

Prior registrar experience.
Experience in a school setting.

Responsibilities

Register and withdraw students using the registration system and student information system, following the provided process checklist.
Request and review records for new students transferring from other schools, notifying appropriate school staff as needed.
Send student records to other schools upon request in a timely manner.
Evaluate and verify documentation submitted for enrollment.
Collect and enter student data into the school’s student information system by importing enrollment data or entering it manually when needed.
Monitor and verify enrollments submitted in SchoolMint.
Generate reports and class lists, and enter attendance alerts.
Maintain the office and student cumulative files, keeping records current and following document maintenance guidelines.
Process changes to student information in a timely manner according to process guidelines.
Maintain an orderly, organized, and presentable office space.
Maintain grades and attendance databases and extracurricular activity records for all students.
Maintain the student schedule database, run schedule reports, and adjust schedules as necessary.
Process and maintain daily student attendance records, ensuring attendance from the Raptor check-in system is accurately reflected in the student information system.
Audit attendance daily to ensure accurate reporting.
Prepare and electronically send report cards by grading period.
Provide accurate enrollment numbers and information to the district office as requested.
Provide information and assistance to new students and parents, and communicate regularly with families navigating enrollment or re-enrollment.
Import student lists into Driveline and print Driveline signs for distribution to families.
Answer and distribute phone calls as needed.
Assist with preparing bulletins, school calendars, brochures, and other announcements.
Attend required school events as assigned by the building administrator.
Generate word processing and spreadsheet documents.
Assist with the day-to-day operations of the school.
Attend required online and in-person training.
Work with the building administrator to develop a backup plan for absences and provide needed cross-training.