School Registrar

Legacy Traditional Schools•Clemmons, NC

About The Position

The Registrar administers, coordinates, and communicates student enrollment and attendance reporting processes and manages student cumulative files. The role is responsible for maintaining accurate student database information and producing related reports. The Registrar also supports the day-to-day operations of the school, assists students and families with enrollment processes, and maintains an orderly and organized office. Duties are typically performed in school and/or office settings throughout the division. A criminal history background check is required.

Requirements

High school diploma or GED.
Two years of experience in a clerical setting; school setting experience is preferred.
Ability to follow complex, multi-level branching instructions.
Ability to ensure accuracy in information captured.
Proficiency with software-based business systems; familiarity with a student information system such as PowerSchool or Infinite Campus is preferable.
Excellent organizational and time-management skills.
Proficient computer skills in Microsoft Office and Google Suite.
Ability to remain self-directed and independently seek answers to questions.
Excellent customer service and communication skills.
Ability to learn new software programs as needed.
Ability to regularly review policies and procedures to increase efficiency.
Ability to work cooperatively with others.
Ability to meet the described physical demands, including frequent walking, standing, stooping, lifting up to approximately 25 pounds and occasional lifting of equipment or materials up to approximately 40 pounds; sitting or standing for extended periods; computer keyboard data entry; reading screens and printed materials; and communicating in person and by telephone.
Must pass a criminal history background check.

Nice To Haves

Prior registrar experience.
Experience in a school setting.

Responsibilities

Register and withdraw students using the registration system and student information system, following the provided process checklist.
Request and review records for students transferring from other schools, notify appropriate school staff as needed, and send records to other schools upon request in a timely manner.
Evaluate and verify enrollment documentation.
Collect and enter student data into the school’s student information system, importing data from the enrollment system or entering it manually as needed.
Generate reports and class lists and enter attendance alerts.
Maintain office and student cumulative files, keeping records current and following document maintenance guidelines.
Process changes to student information in a timely manner according to process guidelines.
Maintain grades, attendance databases, extracurricular activity records, and student schedule databases; run schedule reports and adjust schedules as needed.
Process and maintain daily student attendance records, ensure check-in system attendance is accurately reflected in the student information system, and audit attendance daily.
Prepare and electronically distribute report cards by grading period.
Provide accurate enrollment numbers and information to the district office as requested.
Provide information and assistance to new students and parents, and communicate regularly with families navigating enrollment or re-enrollment.
Import student lists into Driveline and print Driveline signs for distribution to families.
Answer and distribute phone calls as needed.
Assist with preparation of bulletins, school calendars, brochures, and other announcements.
Attend required school events as assigned by the building administrator and attend required online and in-person trainings.
Assist with day-to-day school operations.
Work with the building administrator to develop a backup plan for absences and provide needed cross-training.
Maintain an orderly, organized, and presentable office space.
For state-specific duties, manage the application and enrollment workstream in Avela and Infinite Campus.