School Registrar

Stride, Inc.•Westminster, CO

1d•$15 - $20•Onsite

About The Position

The School Registrar supports school administrators at Colorado Preparatory Academy by processing new-enrollment and withdrawal requests, maintaining clerical and academic student records, performing routine administrative duties, and communicating with stakeholders. The role is part of Support Operations, which includes office administration, clerical support, reception and telephone duties, and mailroom and filing support. This is a full-time, 1.0 FTE position. The employee must reside in Colorado and travel occasionally to Westminster, Colorado. The position is office-based and requires the ability to work independently, typically 40 or more hours per week, with hours determined by the manager. The role helps ensure student records are complete, current, confidential, and compliant with state requirements and FERPA. Colorado Preparatory Academy’s mission is to provide an individualized and engaging educational experience through school and community/family partnerships, a rigorous curriculum, and a data-driven, student-centered instructional model.

Requirements

High school diploma or equivalent, or an equivalent combination of education and experience.
At least one year of related work experience.
Ability to pass the required background check.
Demonstrated organizational skills and knowledge of systematic filing procedures.
Ability to function as part of a team of office professionals.
Good verbal and written communication skills.
Ability to use web-based database programs to enter and monitor education information.
Ability to perform multiple tasks.
Some proficiency in Microsoft Outlook, Word, and Excel.
Must reside in Colorado.
Ability to work independently, typically 40 or more hours per week.
Ability to travel to Westminster, Colorado, as required.

Nice To Haves

Associate degree.
Two years of experience.

Responsibilities

Maintain and manage school records in an organized manner.
Coordinate with registrars to obtain missing documents.
Ensure student information is current and files are complete as required by the state Department of Education.
Process requests for records from outside school systems and agencies within the prescribed timeframe.
Assist with regular file reviews and verify required documents are present for compliance.
Contact school districts to obtain student-record information to identify students who may be at risk, as needed.
Communicate tactfully and sensitively with parents and maintain confidentiality in job-related matters.
Maintain current electronic and paper files in preparation for monthly audits of Federal Income Forms and at-risk indicators.
Run weekly withdrawal reports and ensure all systems are updated appropriately and accurately.
Ensure school personnel comply with the Family Educational Rights and Privacy Act (FERPA).
Perform other related duties as assigned by the supervisor.