School Registrar

Legacy Traditional Schools•Clemmons, NC

About The Position

The School Registrar administers, coordinates, and communicates the student enrollment and attendance reporting process and manages student cumulative files. The role maintains accurate student database information and prepares related reports. Duties include processing enrollment and withdrawals, collecting and verifying student documentation, maintaining student records and databases, managing schedules and attendance, preparing report cards, assisting students and families, and supporting day-to-day school operations. In the specified state, the Registrar also manages the application and enrollment workstream in Avela and Infinite Campus. The position is typically performed in school and/or office settings. A criminal history background check is required.

Requirements

High school diploma or GED.
Two years of experience in a clerical setting; school setting experience is preferred.
Ability to follow complex, multi-level branching instructions.
Ability to ensure accuracy in information captured.
Proficiency with software-based business systems; experience with student information systems such as PowerSchool or Infinite Campus is preferred.
Excellent organizational and time-management skills.
Proficient computer skills in Microsoft Office and Google Suite.
Ability to remain self-directed and independently seek answers to questions.
Excellent customer service and communication skills.
Ability to learn new software programs as needed.
Ability to regularly review policies and procedures to increase efficiency.
Ability to work cooperatively with others.
Ability to meet the physical demands of the role, including frequent walking, standing, and stooping; lifting up to approximately 25 pounds and occasionally up to approximately 40 pounds; sitting or standing for extended periods; computer and keyboard use; and communicating and following oral and written instructions.
Must pass a criminal history background check.

Nice To Haves

Prior registrar experience.
Experience in a school setting.
Familiarity with student information systems such as PowerSchool or Infinite Campus.

Responsibilities

Register and withdraw students using the registration system and student information system, following the provided process checklist.
Request and review records for students transferring from other schools, notifying appropriate school staff as needed.
Send student records to other schools upon request in a timely manner.
Evaluate and verify documentation submitted for enrollment.
Collect and enter student data into the school’s student information system, importing data from the enrollment system or entering it manually when necessary.
Generate reports and class lists, and enter attendance alerts.
Maintain office and student cumulative files, keeping records current and following document maintenance guidelines.
Process changes to student information in a timely manner according to process guidelines.
Maintain student grades, attendance databases, and extracurricular activity records.
Maintain the student schedule database, run schedule reports, and adjust schedules as necessary.
Process and maintain daily student attendance records and ensure check-in system attendance is accurately reflected in the student information system.
Audit attendance daily for accurate reporting.
Prepare and electronically send report cards for each grading period.
Provide accurate enrollment numbers and information to the district office as requested.
Provide information and assistance to new students and their parents, and communicate regularly with families navigating enrollment or re-enrollment.
Import student lists into the Driveline system and print Driveline signs for distribution to families.
Answer and distribute phone calls as needed.
Assist with preparing bulletins, school calendars, brochures, and other announcements.
Attend required school events as assigned by the building administrator.
Assist with day-to-day school operations.
Attend required online and in-person trainings.
Work with the building administrator to develop a backup plan for absences and provide cross-training as needed.
Maintain an orderly, organized, and presentable office space.
Manage the application and enrollment workstream in Avela and Infinite Campus.