School Registrar

Legacy Traditional Schools•Columbia, SC

1d•Onsite

About The Position

The School Registrar administers, coordinates, and communicates student enrollment and attendance reporting processes and manages student cumulative files. The role maintains accurate student database information and related reports, supports students and families through enrollment and re-enrollment, and assists with day-to-day school operations. Duties are typically performed in school and/or office settings throughout the division. The position requires passing a criminal history background check.

Requirements

High school diploma or GED.
Two years of experience in a clerical setting.
Detail-oriented, with strong organizational and time-management skills.
Proficient in a database management system; student information system experience is preferred.
Proficient computer skills in Microsoft Office and Google Suite.
Able to work independently and seek out answers to questions.
Excellent customer service and communication skills.
Able to learn new software programs as needed.
Able to review policies and procedures continually to increase efficiency.
Able to work cooperatively with others.
Able to meet the physical demands of the role, including frequent walking, standing, and stooping; lifting up to approximately 25 pounds and occasionally up to approximately 40 pounds; and sitting or standing for extended periods.
Able to use a computer keyboard, research job-related duties using the internet and other resources, read computer screens and printed material with or without vision aids, hear and understand speech at normal levels and over the telephone, speak clearly in person and by telephone, and follow oral and written instructions.
Must pass a criminal history background check.

Nice To Haves

Experience in a school setting.
Prior registrar experience.
Experience with PowerSchool or Infinite Campus.

Responsibilities

Register and withdraw students in the registration and student information systems, following provided process checklists.
Request and review records for transferring students, notify appropriate school staff when needed, and send student records to other schools upon request in a timely manner.
Evaluate and verify enrollment documentation.
Collect and enter student data into the school’s student information system, by importing data or entering it manually when needed.
Monitor and verify enrollments submitted in SchoolMint.
Generate reports and class lists, and enter attendance alerts.
Maintain office and student cumulative files, keeping records current and following document maintenance guidelines.
Process changes to student information in a timely manner according to process guidelines.
Maintain an orderly, organized, and presentable office space.
Maintain student grades, attendance databases, and extracurricular activity records.
Maintain the student schedule database, run schedule reports, and adjust schedules as needed.
Process and maintain daily attendance records; ensure Raptor check-in attendance is accurately reflected in the student information system and audit attendance daily.
Prepare and electronically send report cards by grading period.
Provide accurate enrollment numbers and information to the district office as requested.
Provide information and assistance to new students and parents, and communicate regularly with families navigating enrollment or re-enrollment.
Import student lists into Driveline and print signs for distribution to families.
Answer and distribute phone calls as needed.
Assist with preparing bulletins, school calendars, brochures, and other announcements.
Attend required school events as assigned by the building administrator and attend required online and in-person trainings.
Generate word-processing and spreadsheet documents.
Assist with day-to-day school operations.
Work with the building administrator to develop coverage plans for absences and provide cross-training as needed.