Assistant Registrar, Partner Loan Network

Art and Wellness Enterprises•Bentonville, AR

13d•$26 - $30•Onsite

About The Position

The Assistant Registrar, Partner Loan Network supports the PLN program and its strategic initiatives, working closely with institutional partners and Art Bridges team members. The role supports and implements registration duties and logistics for PLN loans within an assigned portfolio, ensuring the safe and timely movement of artworks between partner museums. The assistant registrar tracks project timelines, maintains accurate records in registration databases, and resolves logistical challenges in coordination with partner institutions, shippers, couriers, and internal teams. The position helps safeguard artworks and advance Art Bridges’ mission to expand access to American art. Success requires strong organizational, communication, and project management skills, attention to detail, and sound judgment. The role involves managing multiple priorities, building effective working relationships with internal and external partners, and maintaining high standards of care, accuracy, and accountability. Work is on-site in Bentonville, Arkansas, Monday through Friday, 8 a.m. to 5 p.m., with some domestic travel, occasional overnight trips, and occasional evening and weekend work as business needs require.

Requirements

Bachelor’s degree in fine art, art history, museum studies, arts administration, or a related field.
2–3 years of experience in museum registration, exhibition or art loan administration, or a related field.
Experience managing project budgets and supporting exhibition or art loan projects, including coordinating timelines and meeting deadlines.
Knowledge of current museum standards and best practices.
Experience with condition reporting, packing, shipping, and insurance procedures for artworks.
Strong verbal, written, and interpersonal communication skills, including the ability to work effectively with internal and external partners, vendors, and other stakeholders.
Strong analytical and problem-solving skills, sound judgment, attention to detail, and ability to identify and resolve issues appropriately.
Strong organizational skills and ability to manage multiple projects and priorities in a fast-paced environment.
Professional integrity and discretion when handling confidential or sensitive information.
Ability to work independently and collaboratively as part of a team.
Passion for expanding access to American art and serving diverse audiences.
Proficiency in Microsoft Office applications and experience using museum registration or collections management systems.
Experience with, or ability to quickly learn, specialized systems and technology relevant to registration, project management, and related operational activities.
Ability to work on-site in Bentonville, Arkansas, and travel domestically as needed, including occasional overnight trips.
Ability to accommodate occasional evening and weekend work hours as business needs require.
Ability to use a computer and telephone for prolonged periods, with good eye/hand coordination, bend and stretch, lift and transport at least 10 pounds, and review written materials.

Nice To Haves

Master’s degree or progress toward a master’s degree in a related field.
Experience in a museum, foundation, art gallery, or similar organization.

Responsibilities

Serve as a primary registration contact for Partner Loan Network loans within the assigned portfolio.
Prepare external-use materials, including crate lists, packing notes, and handling instructions.
Prepare, review, and manage exhibition loan agreements, contracts, and insurance certificates.
Collaborate with partners and oversee packing, crating, and shipping logistics in accordance with museum and conservation standards.
Book and oversee contractors and vendors for PLN-related projects.
Monitor and enforce environmental and security requirements for borrowing venues.
Develop, communicate, and track project budgets.
Code and submit invoices for project-related activities.
Condition report artworks and monitor them for changes.
Review facility reports and make recommendations regarding potential loans.
Review and approve venue layouts and security arrangements.
Manage and maintain accurate records in the collections management system.
Manage and maintain project information, timelines, and updates using established project management tools.
Maintain detailed project files and accurate, organized digital records.
Collaborate with internal and external colleagues to assemble and disseminate exhibition materials and reports.
Attend meetings, contribute to agendas, and share project updates with stakeholders.
Travel independently to courier artworks and oversee artwork installation and deinstallation.
Perform other duties and responsibilities as assigned to support evolving organizational needs.