Assistant Registrar

Union College • Schenectady, NY

1d • Onsite

About The Position

The Assistant Registrar supports the daily operations of the Registrar’s Office and assists students and faculty with registration, degree audits, and course scheduling. This is an exempt, regular full-time, in-person position in Schenectady, New York, reporting to the Registrar. The position is not eligible for relocation assistance or visa sponsorship.

The role coordinates course and exam scheduling; reviews degree applications and graduation audits; supports commencement; and oversees student-record processes from registration through degree conferral. It also submits graduation-verification data to the National Student Clearinghouse, trains users on Ellucian Colleague Self Service and Degree Audit, and responds to questions about College academic policies.

The annual salary rate is $62,353.20. The selected finalist’s compensation may be set based on factors including departmental budgets, qualifications, experience, education, licenses, specialty, and training. Finalists undergo background checks covering education, employment, and criminal convictions. Union College participates in E-Verify.

Requirements

• Bachelor’s degree from an accredited college or university, or a combination of relevant education, training, certifications, and/or work experience.
• Preferred: 2 to 3 years of progressively responsible experience in a Registrar’s Office or post-secondary setting involving student records, direct student contact, or course scheduling.
• Preferred: Familiarity with higher education student information systems such as Ellucian Colleague or Banner.
• Preferred: Proficiency in Microsoft Office, including Excel, and experience using ticketing software.
• Preferred: Regulatory knowledge, including working knowledge of FERPA and student privacy regulations.

Nice To Haves

• 2 to 3 years of progressively responsible experience in a Registrar’s Office or post-secondary setting involving student records, direct student contact, or course scheduling.
• Familiarity with Ellucian Colleague or Banner.
• Proficiency in Microsoft Office, including Excel, and experience using ticketing software.
• Working knowledge of FERPA and student privacy regulations.

Responsibilities

• Coordinate master course schedules, classroom assignments, and final exam timetables.
• Review degree applications and conduct graduation audits.
• Assist with commencement preparations and communicate audit results to faculty advisors as appropriate.
• Oversee data flow from registration to degree conferral, including grade processing, student withdrawals, academic dismissals, transcript management, record corrections, and diploma processing.
• Submit data files to the National Student Clearinghouse for graduation verification.
• Train students, staff, and faculty to use Ellucian Colleague Self Service and Degree Audit.
• Respond to inquiries from students, parents, faculty, and staff about College academic policies.

Benefits

• Generous vacation, sick, and personal time.
• Winter recess break in addition to paid holidays, in accordance with policy.
• Medical insurance options (PPO and HDHP), dental insurance, and vision insurance.
• Flexible Spending and Dependent Care Accounts.
• Free access to an on-campus fitness facility and discounts for on-campus wellness programs.
• Pre-tax and post-tax participation in a 403(b) retirement plan.
• Salary Continuation Program in the event of disability.
• Tuition Exchange.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level