Assistant Registrar

University of New Orleans•New Orleans, LA

About The Position

The Assistant Registrar supports the University’s academic infrastructure by ensuring the accuracy, integrity, and effective administration of academic records, course information, and degree requirements. The role maintains the academic course master, supports degree audit and graduation certification processes, implements approved academic changes, and ensures accurate information in the Student Information System. The Assistant Registrar collaborates with faculty, academic leadership, Information Technology, student services, and other University stakeholders to support academic governance, maintain compliance, resolve data discrepancies, and provide students with clear and accurate academic pathways to degree completion. Success requires strong attention to detail, analytical and organizational skills, sound judgment, and effective communication.

Requirements

Bachelor’s degree from an accredited institution.
Experience working in higher education with familiarity in academic processes.
Strong organizational skills and ability to manage multiple priorities and meet deadlines.
Excellent written and verbal communication skills.
Ability to work collaboratively with diverse stakeholders.

Nice To Haves

Experience using student information systems, such as Workday Student.
Advanced degree or relevant professional certifications.
Experience with catalog management or curriculum governance systems.
Knowledge of AACRAO standards and best practices.

Responsibilities

Ensure student records are complete and accurate, making adjustments in accordance with policy.
Support degree audit processes and facilitate degree conferral and diploma issuance.
Assist with graduation certification and related workflows.
Coordinate with academic departments to develop and maintain the University’s class schedule in accordance with established policies and procedures.
Coordinate classroom assignments and scheduling to use instructional space effectively and meet course requirements.
Manage scheduling requests for academic and institutional activities, including meetings, group testing, seminars, and other special events.
Support faculty governance processes related to curriculum approval, academic policies, and program changes.
Serve as a liaison to external auditors and regulatory bodies, including the Louisiana Board of Regents, Louisiana State University System, and legislative auditors.
Ensure catalog and curriculum processes adhere to AACRAO standards and institutional policies.
Collaborate with IT to resolve system issues, test enhancements, and maintain data accuracy.
Assist with configuration and maintenance of curriculum, academic progress, and degree audit components.
Work with the Registrar, Admissions, Financial Aid, Institutional Research, and academic departments to support academic operations.
Provide clear communication and guidance to faculty, staff, and students regarding catalog and curriculum processes.
Perform additional duties as assigned.