Assistant Registrar

Union College Career Center in Becker Hall • Schenectady, NY

3d • Onsite

About The Position

The Assistant Registrar assists with the daily operations of the Registrar's Office and helps students and faculty with registration, degree audits, and course scheduling. This is an exempt, regular full-time, in-person position reporting to the Registrar. The position is located in Schenectady, New York, and is not eligible for relocation assistance or visa sponsorship.

The Assistant Registrar coordinates course schedules, classroom assignments, and final exam timetables; reviews degree applications and conducts graduation audits; supports commencement preparations; and oversees student-record processes from registration through degree conferral. The role also submits graduation-verification data to the National Student Clearinghouse, trains students and employees on Ellucian Colleague Self Service and Degree Audit, and responds to questions about College academic policies.

The annual salary rate is $62,353.20. The selected finalist’s rate may be set based on factors including departmental budgets, qualifications, experience, education, licenses, specialty, and training. Benefits include generous vacation, sick, and personal time; winter recess in addition to paid holidays; medical, dental, and vision insurance; flexible spending and dependent care accounts; access to an on-campus fitness facility and wellness-program discounts; participation in a 403(b) retirement plan; a disability salary continuation program; and tuition exchange. Finalists will undergo a background check. Union College participates in E-Verify.

Requirements

• Bachelor’s degree from an accredited college or university, or a combination of relevant education, training, certifications, and/or work experience.
• Progressively responsible experience in a Registrar's Office or post-secondary setting involving student records, direct student contact, or course scheduling is preferred; 2 to 3 years is specified.
• Familiarity with higher education student information systems such as Ellucian Colleague or Banner is preferred.
• Proficiency in Microsoft Office, including Excel, and experience using ticketing software are preferred.
• Working knowledge of FERPA and student privacy regulations is preferred.

Nice To Haves

• 2 to 3 years of progressively responsible experience in a Registrar's Office or post-secondary setting involving student records, direct student contact, or course scheduling.
• Familiarity with Ellucian Colleague or Banner.
• Proficiency in Microsoft Office, including Excel, and experience using ticketing software.
• Working knowledge of FERPA and student privacy regulations.

Responsibilities

• Coordinate master course schedules, classroom assignments, and final exam timetables.
• Review degree applications, conduct graduation audits, assist with commencement preparations, and communicate audit results to faculty advisors as appropriate.
• Oversee data flow from registration to degree conferral, including grade processing, student withdrawals, academic dismissals, transcript management, record corrections, and diploma processing.
• Submit data files to the National Student Clearinghouse for graduation verification.
• Train students, staff, and faculty on Ellucian Colleague Self Service and Degree Audit.
• Respond to inquiries from students, parents, faculty, and staff concerning College academic policies.

Benefits

• Generous vacation, sick, and personal time.
• Winter recess break in addition to paid holidays, in accordance with policy.
• Medical insurance (PPO and HDHP), dental insurance, and vision insurance.
• Flexible spending and dependent care accounts.
• Free access to an on-campus fitness facility and discounts for on-campus wellness programs.
• Pre-tax and post-tax participation in a 403(b) retirement plan.
• Salary continuation program in the event of disability.
• Tuition exchange.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level