Project Coordinator Jobs

About The Position

Requirements

• High school diploma or equivalent.
• Five years of task-related work experience.
• Three years of project-management-related experience.
• Ability to pass a drug and background screening.
• Must be able to obtain a government security clearance.
• Advanced computer skills, particularly with Microsoft Office Suite, and ability to learn additional software.
• Intermediate knowledge of Microsoft Project and scheduling practices, including the ability to identify and track critical paths.
• Ability to enter data accurately into databases and multitask across multiple projects.
• Ability to read and interpret safety rules, operating and maintenance instructions, procedure manuals, and TDP data.
• Ability to write routine reports and correspondence, including correspondence with vendors and subcontractors.
• Interpersonal skills to work effectively and cooperatively with all levels of management and staff, as well as external customers, vendors, suppliers, and shipping companies.
• Ability to represent the company professionally and handle confidential information trustworthily.
• Effective communication skills, including explaining complex information clearly and presenting information to a group.
• Professional customer-service skills, including active listening, prompt service, and follow-up.
• Ability to learn and understand corporate policies and procedures and how they relate to company goals.
• Strong problem-solving skills, including drawing conclusions and making recommendations.
• Ability to perform basic mathematical computations.
• High degree of self-motivation and ability to work independently and multitask.

Responsibilities

• Manage moderately complex to complex bills of materials and track materials through receipt.
• Prepare, submit, and track work orders for moderately complex to complex manufacturing jobs.
• Develop bills of materials using required drawings and/or statements of work for moderate to complex projects.
• Follow company policies and procedures when preparing, collecting, recording, and maintaining project data.
• Prepare professional correspondence to vendors and customers.
• Coordinate inventory-control activities with the Property Department.
• Support team leadership in carrying out its duties and responsibilities.
• Maintain calendars and schedule appointments and conference rooms.
• Set up and clean up for events and meetings.
• Perform general administrative duties, including filing, scanning, photocopying, typing, and data entry.
• Prepare project meeting minutes and track action items.
• Assist the Project Manager with data queries, enter data into project databases, and track required data outputs.
• Research parts, quotes, and commercial-off-the-shelf items for simple to moderately complex bills of materials.
• Track purchase orders and due dates for purchased materials and services, and report delivery-date issues to the Project Manager.
• Prepare internal project status reports for the Project Manager or higher management.
• Prepare sole-source justification documents and obtain Program Manager approval.
• Assist the Project Manager in compiling cost reports, schedule activities, and technical reporting CDRLs.
• Assist the Project Manager in developing estimates to complete for cost and schedule activities.
• Assist the Project Manager in identifying internal and external resource requirements.
• Assist the Project Manager with basis-of-estimate solicitation and compiling data from requested sources.
• Assist the Project Manager in proposal development.