Project Coordinator

Allied Universal • Carrollton, TX

18d

About The Position

Allied Universal® Technology Services is hiring a Project Coordinator to provide administrative, project coordination, and implementation support to branch Project Managers and the Operations/Installation Manager. The role focuses on improving and facilitating workflow processes in accordance with company policies and procedures and core values. The successful candidate will bring strong interpersonal, collaborative, organizational, and analytical skills and be able to manage competing priorities in a fast-paced environment.

Requirements

• High school diploma or equivalent.
• Excellent written and verbal communication skills.
• Ability to work in a fast-paced environment, manage multiple projects and shifting competing priorities, and meet deadlines.
• Ability to build and maintain positive working relationships with employees, vendors, and executive-level clients.
• Excellent organizational and analytical skills.
• Ability to track multiple tasks and projects and prioritize according to evolving business needs.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

Nice To Haves

• Associate’s or Bachelor’s degree preferred.
• Prior experience in a project coordination or project management-type role preferred.

Responsibilities

• Perform follow-up calls with clients, vendors, contractors, and regulatory agencies to obtain status information, prompt deliverables, and check approval-process status.
• Assist with project-related regulatory permitting.
• Create purchase order requests and subcontractor work orders.
• Audit sales orders and create cost modifications.
• Maintain budget tracking information and review reports for accuracy.
• Schedule project-related and client meetings; prepare agendas, take minutes, track action items, and follow up on them, including for pre-construction meetings and post-project walk-throughs.
• Work with project managers to track work-plan execution and deliverable dates, and send reminders to team members and subcontractors as appropriate.
• Process shipping and receiving.
• File documents and enter project-related data into the ERP platform.
• Complete Work Order and Subcontractor Forms as needed to support ERP processes.
• Assist with the proposal process by coordinating meetings with multiple departments, organizing proposal documents, and creating project templates as needed.
• Perform other duties as assigned by management.

Benefits

• Medical, dental, and vision insurance
• Retirement plan
• Basic life, AD&D, and disability insurance
• Eight paid holidays annually
• Five sick days
• Four personal days
• Vacation accrued at 3.08 hours biweekly; unused vacation is paid out only where required by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED