Project Coordinator

Veolia•New York, NY

18d

About The Position

The Project Coordinator provides administrative and operational support for assigned data center commissioning projects for a particular client. The role coordinates project activities to support on-time, on-budget delivery and client satisfaction. It is not a technical field role; success depends on project management, financial acumen, and strong team relationships. The coordinator supports project administration, budget and financial tracking, schedule and milestone monitoring, documentation, status reporting, meetings, technical team and sub-consultant coordination, change orders, contract modifications, proposal development and pricing, and process improvement. The position works with technical Project Managers and Commissioning Managers and supports communication among project teams, clients, and leadership. Veolia in North America provides water, waste, and energy management services. The company is headquartered in Boston and has more than 10,000 employees at more than 350 locations across North America.

Requirements

Bachelor's degree in Business, Operations, Project Management, Engineering, or a related field, or equivalent work experience.
At least 3 years of project coordination, operations, or business coordination experience.
At least 3 years coordinating project budgets, schedules, and financial tracking.
At least 2 years in a fast-paced technical environment, such as data center, commissioning, or a similar environment.
Experience with change order management and contract administration.
Experience with client program management and stakeholder communication.
Experience with proposal development and pricing.
Working knowledge of the commissioning process, including Pre-Design, Design, Commissioning, and Post-Turnover.
Experience using AI tools such as Gemini Notebook, chat agents, and/or agent builders.
Excellent project coordination and organizational skills.
Strong financial acumen and budget management skills.
Excellent written and verbal communication skills.
Proficiency with project management tools such as Smartsheet, Microsoft Project, or similar.
Proficiency with financial tools, including Excel and accounting software.
Ability to manage multiple priorities simultaneously.
Problem-solving, critical thinking, and analytical skills.
Ability to work independently and take initiative.
Attention to detail and accuracy, especially with financial information.
Strong computer and Microsoft Office skills, including Word, Excel, and PowerPoint, and ability to navigate a variety of computer applications.
Professionalism, integrity, and excellent typing skills.

Nice To Haves

Data center operations or commissioning program management experience.
Experience with Smartsheet or similar collaborative project management tools.
Experience with Google Workspace, including Docs, Sheets, and Drive.
Experience in a consulting or professional services environment.
Background in a Project Management Office (PMO) or program coordination.
Experience with contract administration and legal document review.

Responsibilities

Process administrative requests, maintain project records, support program coordination, and ensure compliance with company policies and procedures.
Monitor and reconcile project budgets, track costs and expenditures, identify budget variances and cost overruns, track project profitability, and prepare financial reports for leadership and clients.
Understand project schedules maintained by the Project Manager, monitor progress against the scope of work and milestone schedule, and maintain communication about project activities across technical teams and sub-consultants.
Organize project files and folders, maintain accurate records, and support project closeout and lessons-learned documentation.
Develop monthly project status reports, support reports for leadership and clients, track key performance indicators, and identify trends and issues.
Support client and team meetings and workshops by managing invitations and minutes, preparing agendas and materials, and tracking decisions and action items.
Work with technical Project Managers and Commissioning Managers on milestone and task assignments, and communicate assignments and scheduled work.
Support change order proposals and workflows, and track pending and approved change orders.
Enter sales leads into Salesforce, support proposal development, and manage the proposal process.
Support standardized processes and deliverables, and collaborate with other Program Managers on cross-program issues.