Project Coordinator II

Yulista Solutions • Huntsville, AL

18d

About The Position

The Project Coordinator provides administrative and project support to a group of projects and assists Project Managers and senior Project Coordinators. The role supports the Project Management team and works under the supervision and direction of Senior Project Analysts and the Project Manager. The description identifies the work as supporting moderately complex to complex projects, including materials and work-order tracking, project data and reporting, scheduling, procurement coordination, and proposal support.

The position operates in a fast-paced, multitasking, customer-service-oriented environment. Adaptability is necessary as schedules, tasks, and priorities change; overtime may be required. The role has no supervisory responsibilities and carries the authority to complete assigned tasks.

Requirements

• High school diploma or equivalent.
• Five years of task-related work experience.
• Three years of project-management-related experience.
• Ability to pass a drug and background screening.
• Must be able to obtain a government security clearance.
• Advanced computer skills, particularly with Microsoft Office Suite, and ability to learn additional software.
• Intermediate knowledge of Microsoft Project and scheduling practices, including the ability to identify and track critical paths.
• Ability to enter data accurately into databases and multitask across multiple projects.
• Ability to read and interpret safety rules, operating and maintenance instructions, procedure manuals, and TDP data.
• Ability to write routine reports and correspondence, including correspondence with vendors and subcontractors.
• Interpersonal skills to work effectively and cooperatively with all levels of management and staff, as well as external customers, vendors, suppliers, and shipping companies.
• Ability to represent the company professionally and handle confidential information trustworthily.
• Effective communication skills, including explaining complex information clearly and presenting information to a group.
• Professional customer-service skills, including active listening, prompt service, and follow-up.
• Ability to learn and understand corporate policies and procedures and how they relate to company goals.
• Strong problem-solving skills, including drawing conclusions and making recommendations.
• Ability to perform basic mathematical computations.
• High degree of self-motivation and ability to work independently and multitask.

Responsibilities

• Manage moderately complex to complex bills of materials and track materials through receipt.
• Prepare, submit, and track work orders for moderately complex to complex manufacturing jobs.
• Develop bills of materials using required drawings and/or statements of work for moderate to complex projects.
• Follow company policies and procedures when preparing, collecting, recording, and maintaining project data.
• Prepare professional correspondence to vendors and customers.
• Coordinate inventory-control activities with the Property Department.
• Support team leadership in carrying out its duties and responsibilities.
• Maintain calendars and schedule appointments and conference rooms.
• Set up and clean up for events and meetings.
• Perform general administrative duties, including filing, scanning, photocopying, typing, and data entry.
• Prepare project meeting minutes and track action items.
• Assist the Project Manager with data queries, enter data into project databases, and track required data outputs.
• Research parts, quotes, and commercial-off-the-shelf items for simple to moderately complex bills of materials.
• Track purchase orders and due dates for purchased materials and services, and report delivery-date issues to the Project Manager.
• Prepare internal project status reports for the Project Manager or higher management.
• Prepare sole-source justification documents and obtain Program Manager approval.
• Assist the Project Manager in compiling cost reports, schedule activities, and technical reporting CDRLs.
• Assist the Project Manager in developing estimates to complete for cost and schedule activities.
• Assist the Project Manager in identifying internal and external resource requirements.
• Assist the Project Manager with basis-of-estimate solicitation and compiling data from requested sources.
• Assist the Project Manager in proposal development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED