Project Coordinator

TriMark•Albany, GA

18d•Hybrid

About The Position

The Project Coordinator facilitates the smooth execution of client projects by handling logistics and administrative tasks. The role supports the project management team in coordinating project phases, ensuring accurate documentation, and maintaining communication with contractors, vendors, and clients. The position is located in Albany, Georgia, and is full-time hybrid.

Requirements

High school diploma or GED, or equivalent military or practical experience.
1–2 years of experience in an administrative or coordinator role.
Ability to successfully pass a background check after offer acceptance.
Superior customer service attitude and commitment to excellence.
High attention to detail and ability to prioritize tasks effectively.
Proficiency in MS Word, Excel, Outlook, and operating systems.
Excellent communication and interpersonal skills.
Strong problem-solving and organizational abilities.
Self-motivated with a strong work ethic.
Proficiency in AQ and product knowledge.

Nice To Haves

Experience in the construction industry is preferred.
Foodservice industry experience is a plus.

Responsibilities

Coordinate projects through all phases, including initial setup, purchasing, customer communication, product shipment, and project reconciliation.
Enter or import order information into the database/ERP system and verify it against quotes and plans.
Initiate and track purchase orders with manufacturers according to project specifications.
Enter change orders and returns, and notify relevant stakeholders about delays.
Organize and maintain project files and documentation.
Participate in project status meetings and provide detailed updates on assigned projects.
Help resolve operational problems and identify opportunities for process improvement.
Support other Project Coordinators as needed to manage schedule conflicts.
Serve as a contact for customers, vendors, and service agencies regarding warranty claims and project inquiries.
Create, print, and distribute service manuals and spec books as required.
Assist customers at the front counter and answer general phone inquiries as backup support.
Scan warehouse receiving documents to maintain accurate records.
Perform other duties as assigned.