Program Assistant Jobs

About The Position

Requirements

• Associate's degree and/or a minimum of two years of related administrative experience in an academic, healthcare, or professional office environment.
• Excellent written and verbal communication and interpersonal skills.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Professionalism, discretion, and ability to maintain confidential information.
• Ability to work independently, anticipate needs, and meet deadlines.
• Ability to collaborate effectively with faculty, students, staff, and external partners.
• Proficiency in Microsoft Office Suite and ability to learn University systems and program-specific software.
• Flexibility to support evolving program needs, including occasional evening or weekend activities with advance notice.

Nice To Haves

• Experience in higher education or allied health education.
• Familiarity with academic administrative processes and clinical education environments.

Responsibilities

• Coordinate daily administrative operations for both programs, including communications, correspondence, scheduling, and general support for Program Directors, faculty, and clinical education personnel.
• Prepare and maintain program records, reports, spreadsheets, and other administrative materials.
• Assist with program budgets, purchasing, expenditure tracking, and preparation of budget and Professional Performance Committee (PPC) reports.
• Support faculty workload tracking, payroll processing, recruitment, and onboarding.
• Coordinate fall, spring, and summer course schedules, classroom assignments, textbook adoptions, and bookstore communications.
• Support program admissions, prospective student inquiries, student onboarding, and ongoing student communications.
• Maintain student records and track clinical clearance requirements, including health documentation, certifications, background checks, and other compliance requirements.
• Support clinical education administration, including clinical site records, affiliation agreements, student schedules, and related documentation.
• Assist with accreditation documentation, reporting deadlines, program assessment, and outcomes tracking, including certification examination and graduate employment data.
• Coordinate advisory committee meetings, including scheduling, agendas, minutes, and follow-up communications.
• Assist with planning program events, including open houses, orientations, student recognition ceremonies, and commencement activities.
• Maintain office supplies and administrative resources, collaborating with University departments and external partners to support program operations and initiatives.
• Coordinate and maintain social media presence with communication liaisons and program directors.
• Perform other duties as assigned.