Production Coordinator Jobs

About The Position

Requirements

• Bachelor’s degree and at least three years of experience in experiential marketing, production, fabrication coordination, or a similar industry, or equivalent experience.
• Exceptional communication and interpersonal skills, including the ability to listen, interpret requests, and build strong relationships across teams and with clients.
• Strong organizational and detail-management skills, with the ability to manage shifting priorities and deadlines with minimal supervision.
• Flexibility and adaptability when working with evolving workflows and established company processes.
• Commitment to high-quality work, professionalism, and operational excellence.
• Openness to feedback and new ideas, with the ability to apply constructive insights effectively.
• Business acumen and understanding of Trigger House, client brands, and industry trends.
• Problem-solving and conflict-management skills, with the ability to navigate ambiguity confidently.

Responsibilities

• Lead planning and execution of complex event logistics, including high-volume travel coordination, multi-vendor sourcing, freight management, and on-site operational needs.
• Serve as a logistics lead on major programs, identifying risks proactively and proposing solutions.
• Coordinate communication across Production, Operations, Creative, and Fabrication to align timelines, deliverables, and expectations.
• Oversee and refine internal documentation processes to ensure program documentation is accurate, complete, and submitted on time.
• Lead production and account meetings as needed and translate action items into clear next steps.
• Act as a point of contact for vendors and external partners, negotiate pricing, secure services, and ensure compliance with project standards and budgets.
• Research, evaluate, and source vendors according to project requirements, timelines, and quality standards.
• Support client relationships through clear communication, anticipating needs, and offering strategic recommendations.
• Represent Trigger House and client brands professionally while on-site.
• Track hours, expenses, and resourcing needs across multiple projects, escalating risks to profitability and workflow efficiency.
• Assist in building and managing project budgets in alignment with scope and financial expectations.
• Support event execution through transport and on-site travel when required.
• Collaborate with internal teams to forecast program resource needs based on complexity and skill set.
• Identify process gaps and inefficiencies and partner with Production Leadership to recommend and implement improvements.
• Guide junior coordinators on workflows, internal systems, and Trigger House quality standards.
• Support strategic planning using insights on industry trends, culture, technology, and client needs.
• Contribute to social media concepts and competitor monitoring, providing higher-level insights for brand visibility.
• Foster collaborative relationships with colleagues, clients, contractors, and vendors.
• Demonstrate a proactive, flexible mindset and take on tasks needed to support Trigger House priorities.
• Help maintain an organized office and warehouse and serve as a culture ambassador for company initiatives.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) with matching
• Paid time off