Apparel Packaging Production Coordinator
About The Position
Gold Medal International is seeking a part-time Packaging Production Coordinator to support its Production team and ensure packaging, test reports, and Top of Production (TOP) samples are accurate and aligned before products ship. The coordinator will report to the Vice President of Sourcing and work on site in the company’s NYC office. This is an hourly role scheduled for 24–30 hours per week, normally Tuesday through Thursday, with additional hours available during peak production season. The role reviews test reports, care labels, packaging layouts, digital proofs, UPCs, country-of-origin information, and required testing. It also involves following up on reports and work-in-progress records, maintaining shipping-material samples, reviewing carton dimensions, preparing cost sheets and import documentation, assisting with inspection report approvals during peak season, and managing TOP sample bins. The position suits someone who is highly detail-oriented, communicates clearly with overseas factories, keeps reliable records, and can manage multiple open items within a part-time schedule. The company describes its work model as hybrid-remote overall, while this position works on site in the NYC office alongside colleagues who may work in a hybrid-remote arrangement.
Requirements
- Strong attention to detail and accuracy.
- Experience in apparel, accessories, or consumer product production, packaging, or quality control.
- Working knowledge of test reports, care labels, and UPC barcodes, or the ability to learn them quickly.
- Ability to prioritize and manage time effectively within a part-time schedule.
- Clear, professional written communication, including email communication with overseas factories.
- Proficiency with Microsoft Excel and the Office 365 applications.
- Availability for additional hours during peak season.
- A bachelor's degree in a related field, or a high school diploma and at least 2 years of relevant experience in apparel, accessories, packaging, or production.
Nice To Haves
- Experience with PLM or ERP systems.
Responsibilities
- Review test reports to confirm they are valid, current, and list the correct brands and styles.
- Compare packaging layouts with test reports and care labels to verify fiber content and wash instructions.
- Compare factory digital packaging proofs with submitted files, checking fonts, copy, and requested details before final printing.
- Scan UPCs and confirm they display correctly and identify the right style, color, and product information.
- Confirm the Country of Origin is updated on all packaging.
- Confirm all testing required by the PO testing protocol has been completed and passed.
- Approve TOP samples by checking that final packaging matches testing requirements and UPCs and lot numbers scan correctly.
- Receive, file, and begin reviewing test reports distributed through the testing distribution list.
- Flag test report callouts or failures to the Production team.
- Email factories to correct incorrectly listed brands or styles and copy the distribution list.
- Monitor and follow up on the test report section of the WIP report.
- Coordinate the timing of final checks so packaging and test results are reviewed together.
- Maintain approval samples of shipping materials, including carton cuttings, polybags, and customer-specific UPCs.
- Monitor the missing DIMS report and confirm carton dimensions meet requirements and are submitted on time.
- Create cost sheets so purchase orders can be issued.
- Check documents so import folders can be entered.
- Assist with inspection report approvals during peak season.
- Manage sample bins and empty them once TOP samples are approved.
Benefits
- Set Tuesday–Thursday schedule, normally 8 hours per day, with Mondays and Fridays off.
- 40 hours of paid time off covering vacation and sick time, available January 1, prorated in the first year, and usable immediately.
- Hands-on experience working alongside an experienced Production team.
- Annual pay review and support for continued learning.
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What This Job Offers
Job Type
Part-time
