Payroll Manager Jobs

About The Position

Requirements

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field, or equivalent combination of education and experience.
• 7+ years of progressive payroll experience, including ownership of end-to-end payroll operations.
• Hands-on experience partnering with outsourced payroll providers (ADP Compensation Services strongly preferred).
• Strong knowledge of multi-state payroll, wage and hour laws, and payroll tax compliance.
• Experience reviewing and approving payroll registers, resolving discrepancies, and managing off-cycle payrolls.
• Demonstrated experience with payroll audits, reconciliations, and internal controls, including SOX or SOX-like environments.
• Experience supporting month-end close, payroll journal entries, and payroll-related balance sheet reconciliations.
• Proven ability to partner cross-functionally with HR, Accounting, Finance, and external vendors.
• High attention to detail, strong analytical skills, and the ability to manage competing deadlines in a fast-paced environment.

Nice To Haves

• Experience processing or overseeing international payroll, with Canada payroll experience preferred.
• Certified Payroll Professional (CPP) designation.
• Experience serving as a 401(k) Plan Administrator or supporting retirement plan operations and compliance.
• Familiarity with ERISA, nondiscrimination testing, Form 5500 filings, and retirement plan audits.
• Experience with ADP Workforce Now, ADP timekeeping, and payroll/HRIS/ERP integrations.
• Experience in a multi-entity or multi-state organization with complex payroll structures.
• Prior experience working in a public company or SOX-compliant environment.

Responsibilities

• Own end-to-end payroll operations for U.S. and Canada employees, partnering with ADP Compensation Services for U.S. payroll and ensuring accurate, timely, and compliant payroll delivery across all jurisdictions.
• Serve as the primary payroll point of contact with ADP, managing payroll calendars, submission deadlines, off-cycle payrolls, and issue resolution.
• Review, validate, and submit payroll inputs, including employee changes, pay adjustments, bonuses, commissions, retroactive pay, garnishments, and special earnings.
• Review payroll previews, registers, and variance reports; investigate and resolve discrepancies prior to payroll finalization.
• Approve payroll for processing and ensure payroll is funded and released on schedule.
• Manage payroll corrections and off-cycle payments as needed.
• Act as the escalation point for complex payroll inquiries from HR, Finance, and leadership.
• Ensure multi-state payroll compliance and wage/hour accuracy, including employee classification, overtime calculations, and state and local tax withholding and nexus considerations.
• Partner with Accounting to maintain accurate employee classifications aligned with regulatory requirements and best practices.
• Own federal, state, and local payroll tax compliance, including filings, remittances, and resolution of notices.
• Administer Long-Term Incentive (LTI) programs, coordinating vesting events and payouts and ensuring accurate payroll processing, tax withholding, reporting, and compliance.
• Reconcile payroll-related liabilities, including benefits, PTO accruals, and workers’ compensation allocations.
• Design and maintain payroll internal controls, including SOX compliance, segregation of duties, access controls, and documentation; lead payroll-related SOX testing and remediation.
• Own ADP configuration and integrations (timekeeping, HRIS, ERP), ensuring accurate chart-of-accounts mapping, secure access, and end-to-end data integrity.
• Support month-end close, including payroll journal entries, accruals, and timely payroll close.
• Reconcile payroll registers to the general ledger and payroll-related balance sheet accounts.
• Manage payroll vendors (ADP, Skillcloud, ADP Compensation Services), including contracts, SLAs, control oversight, and service transitions as needed.
• Forecast payroll cash requirements and coordinate funding with Treasury.
• Serve as the primary payroll contact for external auditors, internal audit, and tax authorities.
• Serve as the 401(k) Plan Administrator, overseeing plan operations in partnership with recordkeepers, trustees, and third-party administrators.
• Ensure accurate and timely processing of employee contributions, employer matching, and related payroll feeds.
• Monitor and reconcile 401(k) contributions and loan repayments between payroll, recordkeepers, and financial systems.
• Ensure ongoing regulatory compliance with ERISA, IRS, and Department of Labor requirements, including support for nondiscrimination testing, annual audits, and required filings (e.g., Form 5500).
• Support plan changes, testing, and implementation of enhancements impacting payroll and contributions.
• Partner with Finance, Benefits, and external vendors to resolve discrepancies, correct errors, and support plan governance.

Benefits

• Competitive medical, dental, and vision coverage
• 401(k) with company match
• Access to Financial Advisors
• Paid time off and 9 paid holidays
• Education Assistance program
• Company-paid life and short-term disability insurance
• Employee discounts on Holley products, events, and partnerships
• Employee Assistance Program (EAP)