Sr. Manager, Payroll

Inotiv•Indianapolis, IN

16d

About The Position

The Sr. Manager, Payroll manages corporate, multi-jurisdictional, and global payrolls, ensuring timely and accurate payroll and payroll tax processing, distribution, and reporting. The role serves as the primary source of contact and support for on- and off-site HR Managers on payroll, payroll tax, and Department of Labor regulatory and compliance matters. The position manages a team of 4–5 Payroll Specialists and provides training and skills development. The role balances strategic leadership with hands-on support of the department’s daily, weekly, and monthly work. It leads the identification and implementation of payroll compliance controls, communicates regulatory and operational changes and their business impact, and supports Finance with payroll reporting, accounting close, and auditor requests. It also oversees tax jurisdiction registration, unemployment rates, payroll policies and procedures, custom reporting, payroll cost analysis, reconciliations, and other Finance and HR assignments. The position selects and supervises department staff, sets objectives and performance standards, reviews performance, provides feedback, and administers personnel actions. Work is normally performed in a typical interior office environment with a usually moderate noise level. The position may be offered at different levels based on a candidate’s education and experience; compensation will be commensurate with experience and responsibilities.

Requirements

7–10+ years of progressively responsible payroll experience.
At least 3 years of experience managing payroll staff.
Bachelor’s degree with a focus in HR, Accounting, or Finance, or an Associate degree with payroll certification.
Demonstrated advanced skills with Microsoft Word, Excel, PowerPoint, Outlook, the Internet, proprietary programs, and the current payroll platform, Workday.
Ability to read, write, speak, and understand English.
Ability to define problems, exercise sound judgment, collect data, establish facts, and draw valid conclusions.
Ability to grasp business issues quickly and develop effective solutions to complex issues involving demanding parties.
Ability to handle ambiguity and adapt to rapidly changing business conditions.
Ability to strategize, design, execute, and communicate with all levels of the organization.
Results-focused approach, accountability, and a strong sense of ownership.
Strong interpersonal and relationship-management skills.
Ability to read and understand applicable materials and interpret company documents.
Manual dexterity to operate a calculator and computer.
Ability to perform frequent walking, sitting and/or standing for extended periods, carrying, lifting up to 50 lbs., reaching while standing, gripping, twisting hand movements, finger control, and other repetitive motions for more than four hours per day.

Nice To Haves

Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is strongly preferred.
A Bachelor’s degree focused in HR, Accounting, or Finance is preferred.

Responsibilities

Manage corporate, multi-jurisdictional, and global payrolls, ensuring timely and accurate payroll and payroll tax processing, distribution, and reporting.
Serve as the primary payroll, payroll tax, and Department of Labor regulatory and compliance contact for on- and off-site HR Managers.
Manage a team of 4–5 Payroll Specialists and provide training and skills development.
Balance strategic work with daily, weekly, and monthly functional payroll tasks.
Identify and, when needed, implement payroll process compliance controls, including SOX controls.
Communicate regulatory and operational changes and their business impact to leadership and business partners.
Assist Finance with payroll and related reports for journal entries, month-, quarter-, and year-end close, and auditor requests.
Register for new state, SUI, and local payroll taxes as needed and add jurisdictions to the payroll system.
Manage unemployment rates for registered payroll states and maintain accurate, current information in the payroll system.
Recommend updates to payroll processing policies, procedures, and payroll systems program management.
Interpret government regulations and company policies affecting payroll policies and procedures.
Update company policies and practices to conform to federal, state, and local guidelines in the US and EMEA, and communicate changes to relevant parties.
Create, schedule, and distribute custom reports based on business, Finance, or external needs.
Analyze payroll and related costs to identify trends and ensure accurate reporting.
Complete ad hoc projects, reporting, account reconciliations, and other assignments supporting Finance and HR.
Select and supervise department staff; communicate, interpret, and discuss company policies and procedures with the team.
Set job objectives, work methods, and performance standards; review performance against individual objectives and provide feedback.
Manage the Payroll team and authorize and communicate salary changes, promotions, transfers, discipline, discharge, and other personnel actions.
Perform other duties as assigned.