Payroll Manager

EvenUp • ,

17d • $130,000 - $160,000

About The Position

As the Payroll Manager at EvenUp, you will support the transition from the current PEO model to an in-house payroll architecture while scaling multi-region payroll operations. You will own end-to-end multi-state US payroll operations, oversee Canadian payroll execution, and evaluate and design the long-term strategy for India payroll. This is a hands-on, detail-oriented payroll leadership role focused on multi-jurisdiction tax compliance, scalable global payroll systems, and cross-functional workflows across Finance, Accounting, and People teams.

The role includes implementing the in-house payroll provider and its workflows, controls, integrations, and documentation; ensuring accurate and timely payroll processing; supporting accounting close and reconciliations; partnering with People on payroll-related employee data and benefits; and serving as the payroll compliance and audit subject matter expert. You will also support employees with payroll and tax questions and help establish the future India payroll operating model.

Success includes maintaining accurate and on-time payroll, completing payroll reconciliations promptly after period close, avoiding late tax filings and penalties, and automating payroll data flows. In the first 90 to 180 days, the role is expected to complete the transition from the PEO to an in-house US payroll platform and assess India payroll models. Within 12 months, the role is expected to optimize payroll workflows and integrations, implement the chosen India payroll architecture, and lead annual payroll, retirement-plan, and statutory tax audits.

Requirements

• At least 5 years of progressive experience in payroll administration.
• Track record of building payroll processes in a fast-growing technology company.
• Deep technical knowledge of US multi-state payroll.
• Knowledge of Canadian payroll regulations.
• Knowledge of international tax and compliance frameworks.
• Hands-on experience with payroll platforms such as Rippling, ADP, or Workday.
• Experience with NetSuite ERP integration and close management tools.
• Exceptional discretion when handling sensitive employee compensation data and confidential personnel records.
• Clear communication skills to resolve employee inquiries and work effectively across People, Legal, and Finance teams.
• Strong analytical skills and a record of automating manual processes to improve efficiency and reduce payroll errors.

Nice To Haves

• Experience evaluating or setting up India payroll.

Responsibilities

• Support the end-to-end transition from a PEO model to an in-house global payroll and benefits provider, establishing automated workflows, controls, system integrations, and documentation.
• Execute full-cycle multi-state US payroll and directly oversee Canadian payroll processing, ensuring timeliness, accuracy, and compliance with local statutory requirements.
• Assess India payroll options and establish a roadmap for payroll execution, local compliance, and operational readiness as the team scales.
• Partner with the general ledger team to reconcile payroll data and manage monthly journal entries, payroll accruals, benefit allocations, and balance sheet reconciliation support.
• Partner with the People team on benefit deductions, equity payroll tax implications, and compensation changes, while maintaining data integrity across HRIS and payroll platforms.
• Serve as the payroll tax compliance subject matter expert for regulatory changes across US federal, state, and local jurisdictions, Canada, and international jurisdictions.
• Maintain internal controls and act as the lead contact for payroll, workers' compensation, and tax audits.
• Serve as the primary contact for employee payroll and tax inquiries, resolving escalations involving withholdings, direct deposits, and pay statements.
• Review payroll journal entries, accruals, and account reconciliations in FloQast/ERP within two business days following the close of each payroll period.
• Work toward greater than 85% automation of payroll data syncing between HRIS, time-tracking, benefit providers, and the NetSuite general ledger.
• Complete the transition from the PEO to the new in-house US payroll platform and establish standardized payroll run checklists and internal review controls within the first 90 to 180 days.
• Assess India payroll operating models and present recommendations to the VP, Controller within the first 90 to 180 days.
• Within 12 months, optimize in-house payroll workflows and NetSuite GL integrations, execute the selected India payroll architecture, and lead annual payroll, 401(k)/RRSP, and statutory tax audits.

Benefits

• Choice of medical, dental, and vision insurance plans for employees and their families.
• Additional life, accident, or critical illness insurance coverage options.
• Flexible paid time off and sick leave.
• Short-term and long-term disability coverage.
• 10 US observed holidays and Canadian statutory holidays by province.
• Home office stipend.
• 401(k) for US-based employees and RRSP for Canada-based employees.
• Paid parental leave.
• Local in-person meet-up program.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed