Payroll Manager

Mitsubishi Heavy Industries, Ltd.•Lake Mary, FL

About The Position

The Payroll Manager oversees all aspects of the organization’s payroll operations, ensuring employees are paid accurately, on time, and in compliance with federal, state, and local regulations. The role leads payroll processing, supervises payroll staff or vendors, and partners closely with HR, Finance, and IT to maintain payroll integrity and efficiency. It manages high-volume, multi-state payroll for a workforce of 2,000+ employees and serves as the organization’s primary payroll subject-matter expert. The role also manages payroll systems and integrations, oversees tax filings and year-end processing, maintains audit-ready records, and establishes payroll procedures and controls. In collaboration with HR and Finance, the Payroll Manager supports employee lifecycle processes, budgeting, forecasting, reporting, and adoption of payroll system updates and process improvements.

Requirements

Bachelor’s degree in Accounting, Finance, Human Resources, or a related field.
At least 7 years of progressive payroll experience, including multi-state payroll.
At least 2 years of management experience supervising payroll team members.
Strong knowledge of payroll tax and wage-and-hour regulations.
Experience with payroll systems and HRIS platforms.
Strong written communication skills for drafting employee-facing payroll notices and updates.

Nice To Haves

Prior experience leading payroll operations or supervising staff.
Experience with UKG Pro and Success Factors.
Advanced experience with enterprise-level payroll systems, preferably UKG, Workday, ADP, SAP, or Oracle.
Certified Payroll Professional (CPP) certification or similar.

Responsibilities

Demonstrate the core competencies of being action oriented, a change champion, customer-focused, committed to developing self and others, and demonstrating ownership.
Oversee end-to-end biweekly, monthly, and applicable off-cycle payroll processing.
Ensure accurate calculation of wages, overtime, bonuses, commissions, deductions, and garnishments.
Maintain payroll calendars, cutoff dates, approvals, and reconciliations; review and validate payroll data before submission.
Resolve payroll discrepancies and employee inquiries in a timely and professional manner.
Manage high-volume payroll processing for a multi-state workforce of 2,000+ employees, ensuring accuracy and data integrity.
Ensure compliance with applicable payroll laws and regulations, including FLSA, IRS, state and local tax laws, and wage-and-hour requirements.
Oversee payroll tax filings and payments, and year-end processing including W-2s, corrections, and amendments.
Maintain audit-ready payroll records and documentation, and partner with internal and external auditors as needed.
Monitor regulatory changes, assess their payroll implications, and implement necessary updates to processes, controls, and systems.
Manage payroll systems and integrations with HRIS, time and attendance, and finance systems.
Lead payroll system upgrades, testing, and process improvements.
Prepare payroll reports for Finance, HR, and leadership, including labor costs, accruals, audit, and compliance reports.
Oversee complex payroll system configurations, high-volume data loads, and integrations across HR, Finance, and Timekeeping systems.
Supervise, train, and develop payroll staff, or manage payroll vendors.
Establish standard operating procedures and internal controls.
Collaborate with HR on new hires, terminations, benefits, and employee data changes, aligning payroll operations with people-team initiatives and compliant employee lifecycle processes.
Partner with Finance on budgeting, forecasting, and reporting.
Lead communications and training for managers and employees on payroll system updates, new functionality, and process improvements.
Draft and distribute employee-facing payroll communications, including calendar changes, early timecard approval deadlines, system outages, and other time-sensitive updates.