PAYROLL MANAGER (ADP-Workforce Now)

Bentley Mills•Industry, CA

16d•$90,000 - $110,000

About The Position

The Payroll Manager is responsible for overseeing all payroll operations and ensuring the accurate and timely processing of payroll for employees located throughout the United States. This position manages complex multi state payroll activities for approximately 450 employees, ensuring compliance with federal, state, and local wage and hour laws, payroll tax regulations, and company policies. The Payroll Manager oversees bi-weekly payroll processing, commissions, bonuses, incentive compensation, timekeeping systems, payroll audits, tax reporting, and payroll records administration. This role partners closely with Human Resources, Finance, Benefits, and operational leaders to maintain payroll accuracy, ensure regulatory compliance, support audits, and drive continuous process improvements across the organization.

Requirements

Bilingual (English/Spanish) required.
Minimum 7 years of progressive payroll experience.
Minimum 3 years of payroll leadership or supervisory experience.
Extensive knowledge of payroll administration, taxation, wage and hour laws, and payroll compliance.
Strong Excel skills, including advanced spreadsheet development and analysis.
Strong analytical and problem solving abilities.
Ability to manage confidential information with discretion.
Excellent written, verbal, and interpersonal communication skills.
Strong organizational and time management skills with the ability to meet strict deadlines.
Experience supporting audits and maintaining internal controls.

Nice To Haves

Manufacturing payroll experience strongly preferred.
Experience processing large employee populations in a multi shift environment preferred.
Experience with payroll systems such as ADP Workforce Now, Kronos, UKG, or similar platforms.
Certified Payroll Professional (CPP) preferred.
Fundamental Payroll Certification (FPC) a plus.

Responsibilities

Manage and oversee the accurate and timely processing of bi-weekly payrolls for hourly and salaried employees.
Administer payroll for approximately 450 employees across multiple departments and locations/states.
Process commissions, bonuses, incentive pay, shift differentials, and other compensation programs.
Maintain payroll records and ensure employee information is accurate and up to date.
Review and approve payroll related changes including new hires, promotions, transfers, compensation adjustments, and employment status changes.
Manage and maintain timekeeping systems, including attendance tracking, vacation balances, sick leave balances, and accruals.
Perform payroll audits and internal control reviews to ensure compliance with state requirements and company policies.
Develop, maintain, and update payroll procedures and documentation to ensure compliance and operational efficiency.
Reconcile payroll accounts and resolve discrepancies in a timely manner.
Ensure compliance with federal, state, and local payroll tax regulations and wage and hour laws.
Administer wage garnishments, levies, child support orders, subpoenas, and other payroll related legal requests.
Prepare payroll reports, reconciliations, and analyses for management, Finance, auditors, and government agencies.
Partner with Human Resources and Finance to ensure seamless processing of compensation, benefits deductions, leave administration, and workforce transactions.
Lead payroll system enhancements, upgrades, testing, and process improvement initiatives.
Respond to employee and management payroll inquiries while maintaining confidentiality.
Ensure payroll deadlines are met consistently and accurately.
Complete special projects and other duties as assigned.
Supervise payroll personnel and provide leadership, coaching, training, and performance management.
Establish departmental goals and monitor payroll team performance.
Ensure adequate cross training and business continuity within payroll operations.