Payroll Analyst Jobs

About The Position

Requirements

• High school diploma or GED.
• 12 semester or 18 quarter hours of accounting credits from an accredited college or university, or the foreign equivalent; alternatively, the credits and courses may be obtained within six months from the date of hire.
• One year of professional accounting experience, defined as Fiscal Technician 2-level accounting experience or above. A degree in a financial-related field may substitute for relevant experience.
• A degree awarded outside the United States must be supported by a credential evaluation report.
• Certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager, or Management Accountant may substitute year for year for professional experience.

Nice To Haves

• Two years of relevant professional experience, defined as Fiscal Technician 2 or above work.
• Associate or bachelor’s degree in business, accounting, or a financial-related field from an appropriately accredited institution or foreign equivalent.
• Computer literacy and ability to effectively use agency-standard software.
• Analytical ability to review, analyze, and process requests or transactions to ensure accurate fiscal records.
• Problem-solving ability to review transactional data, WAC, RCW, and agency policy and determine appropriate solutions.
• Awareness of the work environment and safety responsibilities in a prison setting, including awareness of exits, entrances, staff backup, and incarcerated individuals’ numbers and locations.

Responsibilities

• Complete the applicable duties on the bi-monthly ATLAS Payroll Checklist for custody and follow standardized HQ Payroll processes for assigned areas.
• Ensure payroll data is accurately recorded and employee paychecks are timely and correct.
• Promptly report overpayments to the HQ Payroll Unit for collection.
• Maintain and monitor the payroll system and reconcile payroll reports.
• Use ATLAS and/or HRMS reports to ensure proper allocations for time worked.
• Analyze and correct discrepancies in payroll and timekeeping data.
• Review overtime and leave reports for reasonableness, investigate issues, and resolve them.
• Analyze leave reports to ensure the correct leave type is applied.
• Analyze holiday premiums, resolve discrepancies, and correct system entries.
• Interpret and apply leave-use rules to leave slips and ATLAS leave entries.
• Provide responsive, accurate, timely, and respectful customer service.
• Build and maintain positive relationships with peers, department supervisors, the Roster Office, Human Resources, and the HQ Payroll Office.
• Communicate actively to support timely information sharing between the Roster Office, Human Resources, and Payroll.
• Perform payroll and timekeeping functions accurately and efficiently as outlined by the HQ Payroll Office.
• Maintain a thorough understanding of applicable collective bargaining agreements, WAC rules, and agency policy related to compensation, leave reporting, and scheduling.
• Maintain Retro-Log and Overpayment Worksheets.
• Coordinate payroll benefits.
• Report safety issues discovered in facility work areas to a supervisor.
• Perform other duties as assigned.

Benefits

• Medical, dental, and vision insurance, including comprehensive family insurance.
• Up to 25 paid vacation days a year.
• Eight hours of paid sick leave per month.
• Twelve paid holidays a year.
• Retirement plan through the Washington Public Employees’ Retirement System (PERS), with new employees able to choose between two employer-contributed retirement programs.
• Flexible spending accounts.
• Dependent care assistance.
• Deferred compensation.
• Remote/telework/flexible schedules depending on position.