Payroll Analyst II- Garnishments

Republic Services•Phoenix, AZ

5d•Hybrid

About The Position

The Payroll Analyst II – Garnishments serves as the subject matter expert for employee wage garnishment processes, ensuring accurate, timely, and compliant handling of court-ordered and statutory deductions. The position manages the full lifecycle of garnishment orders, including setup, auditing, reconciliation, payments, and ongoing compliance. It partners with ADP, internal payroll teams, Human Resources, and third-party agencies; oversees order submission and monitoring with ADP; ensures timely and accurate transmission to Workday; and investigates processing issues through analysis and audit reviews. The role communicates with external agencies about garnishment status, terminations, denials, employee leave statuses, bonus eligibility, and required responses such as interrogatories, verification of employment, and health insurance orders. It also provides case-management support to employees and responds professionally, accurately, and discreetly to inquiries. The position conducts garnishment account audits and reconciliations, entity-level reviews, and analysis of refunds and discrepancies, while maintaining activity logs and documentation. It develops and maintains standard operating procedures, monitors legislative and regulatory changes, and identifies opportunities to strengthen controls, improve processes, and support compliance with federal, state, and local requirements. Additional payroll responsibilities include supporting union grievances and requests; auditing payroll requests; documenting processes and improvements; creating training materials; managing Union Collective Bargaining Agreements (CBAs), loading new agreements, updating the Union matrix, and working with Labor Relations on upcoming negotiations. The role also handles payroll tax filings, reconciliations, audits, notices, account setup, amended returns, penalty abatements, tax-vendor discrepancies, and legislative changes. Other duties and special projects may be assigned. This is a hybrid role based in the Phoenix, Arizona office, requiring onsite work four days per week with the option to work remotely one day per week. The position is not eligible for sponsorship.

Requirements

2–4 years of payroll experience, including payroll processing in large and complex organizations.
Experience leveraging payroll systems such as Workday or ADP.
Experience using Excel for data analysis and reconciliation.
Ability to work onsite at the Phoenix, Arizona office four days per week, with one remote day per week.
Must not require employment sponsorship; the position is not sponsorship eligible.

Responsibilities

Process court-ordered wage garnishments, including federal and state levies, child support, student loans, creditor garnishments, wage assignments, and bankruptcy orders.
Maintain accurate garnishment order start and stop dates.
Submit and monitor garnishment orders with ADP and ensure accurate, timely transmission to Workday.
Research and resolve garnishment processing errors and other payroll processing issues.
Communicate with external agencies regarding garnishment status, terminations, denials, employee leave statuses, bonus eligibility, interrogatories, verification of employment, and health insurance orders.
Provide case-management support to employees and respond to internal and external inquiries professionally, accurately, and discreetly.
Audit and reconcile garnishment accounts; conduct entity-level reviews; analyze refunds and discrepancies; and maintain activity logs and documentation.
Create and maintain standard operating procedures and training materials for payroll processes.
Support union grievances and requests related to payroll.
Audit payroll requests and recommend process improvements; document payroll processes and record updates as improvements are implemented.
Manage Union Collective Bargaining Agreements to ensure compliance for time and attendance tracking and processing; load new CBAs and update the Union matrix.
Engage with Labor Relations and provide input for upcoming CBA negotiations.
Complete year-end tax filings, including W-2s and W-2c forms, as required.
Calculate annual FUTA Credit Reduction amounts by property and ensure proper invoicing to properties.
Review worker compensation rates in the system and provide data for annual audits.
Complete payroll tax account reconciliations and audit employee tax exemptions for correct local reporting.
Request abatement of tax penalties when required and prepare and submit amended tax returns to agencies in a timely manner.
Resolve discrepancies with the journal payrolls system and tax vendors.
Communicate with third-party agencies regarding tax inquiries; request new tax agency accounts and manage account setup with third-party vendors.
Research and respond to tax notices, ensure proper invoicing, and support compliant tax filing and withholding processes.
Monitor payroll legislative changes and ensure compliance.
Perform other duties and special projects as assigned.