Payroll Analyst II- Garnishments

Republic Services•Phoenix, AZ

6d•Hybrid

About The Position

The Payroll Analyst II – Garnishments serves as the subject matter expert for employee wage garnishment processes, ensuring accurate, timely, and compliant handling of court-ordered and statutory deductions. The role manages the garnishment order lifecycle, including setup, auditing, reconciliation, payments, and ongoing compliance, while coordinating with ADP, internal payroll teams, Human Resources, and third-party agencies. It oversees submission and monitoring of orders to ADP, transmission to Workday, and resolution of processing issues through analysis and audits. The position communicates with external agencies about garnishment status, terminations, denials, employee leave, bonus eligibility, and required responses, and provides case-management support to employees and others making inquiries. The position also performs audits and reconciliations of garnishment accounts, entity-level reviews, refund and discrepancy analysis, and maintains detailed activity logs and documentation. It develops and maintains operating procedures and training materials, monitors legislative and regulatory changes, and identifies ways to strengthen controls, improve processes, and maintain compliance with federal, state, and local requirements. Additional payroll duties include union CBA administration, payroll and tax audits, year-end tax filings, tax account reconciliations, tax notice responses, and resolving discrepancies with payroll systems and tax vendors. This is a hybrid role based in the Phoenix, Arizona office, requiring on-site presence four days per week with the option to work remotely one day per week. The position is not eligible for sponsorship.

Requirements

Two to four years of payroll experience, including payroll processing in large and complex organizations.
Experience using payroll systems such as Workday or ADP.
Experience using Excel for data analysis and reconciliation.
Ability to work on-site in the Phoenix, Arizona office four days per week, with one remote workday per week.

Responsibilities

Process court-ordered wage garnishments, including federal and state levies, child support, student loans, creditor garnishments, wage assignments, and bankruptcy orders.
Maintain accurate garnishment order start and stop dates.
Research garnishment errors and processing issues and provide solutions.
Manage garnishment order setup, auditing, reconciliation, payments, compliance, and submission and monitoring through ADP and Workday.
Communicate with external agencies regarding garnishment status, terminations, denials, employee leave, bonus eligibility, interrogatories, verification of employment, and health insurance orders.
Provide case-management support and respond professionally and discreetly to employee, internal, and external inquiries.
Perform garnishment account audits, reconciliations, entity-level reviews, and analysis of refunds and discrepancies; maintain activity logs and documentation.
Create and maintain standard operating procedures and training materials, and document payroll processes and updates.
Support union grievances and payroll-related requests; manage Union Collective Bargaining Agreements for time and attendance compliance, load new CBAs, and update the Union matrix.
Engage with Labor Relations and provide input for upcoming CBA negotiations.
Audit payroll requests and recommend improvements.
Complete year-end tax filings, including W-2s and W-2cs, as required.
Calculate annual FUTA Credit Reduction amounts by property and ensure proper invoicing to properties.
Review workers' compensation rates in the system and provide information for annual audits.
Complete payroll tax account reconciliations and audit employee tax exemptions for accurate local reporting.
Request abatement of tax penalties when required and prepare and submit amended tax returns to agencies on time.
Resolve discrepancies with the journal payroll system and tax vendors.
Communicate with third-party agencies regarding tax inquiries; request new tax agency accounts and manage vendor account setup and compliance.
Research and respond to tax notices, ensure proper invoicing, and provide expertise in tax filing, withholding, and compliance.
Monitor payroll legislative and regulatory changes and ensure compliance.
Identify opportunities to strengthen controls and improve payroll and garnishment processes.
Perform other duties and special projects as assigned.