Senior Associate, Payroll Tax Analyst

BAYADA Home Health Care•Pennsauken Township, NJ

6h•$70,000 - $90,000

About The Position

Working with the Supervisor or Director, the Senior Associate performs varied payroll duties, including backing up weekly payroll processing for BAYADA Home Health Care, independently processing payroll for one or more joint venture companies, reconciling assigned general ledger accounts, and backing up the Manager with ADP reconciliation. The role is designed to develop supervisory capability, including leading, coaching, and training others. It is a mid-level professional-track position that offers training and continuing education to support a career in management and leadership within BAYADA. The position handles payroll tax questions, adjustments, registrations, notices, reconciliations, filings, and year-end reporting. It also supports office payroll administration, employee inquiries, payroll policy development, accounting procedures, compliance programs, and process improvements. The Senior Associate participates in special projects and provides team support and backup as needed.

Requirements

Four-year college degree.
At least two years of successful experience in payroll functions.
Effective project management skills, including the ability to facilitate and organize.
Well-developed presentation skills.
Excellent leadership, interpersonal, and motivational skills.
Record of goal achievement and performance that exceeds standards.
Ability to work independently and be self-motivated, flexible, versatile, and creative.
Ability to organize information and files usefully and handle multiple tasks simultaneously.
Proficiency in basic business software applications required to perform job functions.
Exemplifies the characteristics of The BAYADA Way: compassion, excellence, and reliability.
Embraces the organization’s entrepreneurial spirit by recognizing opportunities and constructively challenging the status quo.

Nice To Haves

Prior health care and home care experience.

Responsibilities

Demonstrate and communicate the core values of BAYADA and The BAYADA Way, and develop working knowledge of the organization, its mission, services, people, policies, and procedures.
Assist the payroll team with employee tax questions; process tax adjustments; work with ADP on amendments; and establish new state and local tax accounts as needed.
Submit and track tax agency notices with the tax service provider, research and resolve tax notices, investigate tax issues, and ensure tax setup is correct.
Review and post journal entries, prepare quarterly true-up files, and work on federal and state wage matters.
Manage payroll year-end close and year-end tax activities, including wage reconciliations, tax filings, W-2s, W-2Cs, and compliance reporting.
Lead monthly and quarterly wage reconciliations and tax filing requirements; reconcile tax liabilities with third-party vendors; and complete quarterly Multi-Site Returns for required states.
Drive payroll efficiency and process improvements, and participate in developing, implementing, and monitoring payroll tax audit and compliance programs.
Maintain office employees’ payroll information by managing and approving employee data changes in Workday.
Process weekly office payroll by reviewing and correcting hours, entering manual pay requests and rate changes, and processing terminations and new hires.
Configure direct deposit and tax information, including W-4 information, for office employees.
Respond to employee inquiries about time entry, vacation accruals, and net pay calculations; copy and distribute W-2 forms as requested.
Work with Accounts Payable to support correct payment and timely filing of payroll taxes and garnishments.
Participate in developing company accounting policies and administer approved accounting procedures; actively contribute to proposing and drafting payroll policies.
Conduct independent research and analysis, compile statistics, analyze data, and summarize findings for review.
Prepare reports and presentations using Microsoft Office and draft and distribute professional correspondence and announcements.
Learn through technology training, hands-on learning, cross-training, and site visits; support the team and provide backup as needed.
Demonstrate flexibility in assigned tasks, meet department goals, and perform related duties as required or requested by the supervisor.
Meet or exceed performance standards in key job dimensions and attributes defined in the Performance Appraisal for Office Staff.