Operations Manager Jobs

About The Position

Requirements

• Bachelor’s degree in Construction or Civil related field (Ex: Civil Engineering, Construction Management, Construction Engineering Technology) or equivalent relevant experience.
• 3+ years of experience managing the construction of multi-family projects with stable employment history and proven track record.
• Proficient in Excel, Word and Outlook.
• Driver’s License Required.

Nice To Haves

• Knowledge of Timberline, Bluebeam, Adobe and Onscreen Takeoff software.
• OSHA 10 hour.
• First Aid-AED training.
• Additional safety certifications.

Responsibilities

• Assist with the overall project planning and scheduling.
• Assist with resource allocation.
• Assist with project accounting.
• Assist with document control.
• Provide technical direction.
• Ensure compliance with quality standards, project planning, cost management, time management, contract administration, code compliance and safety.
• Assist in charting out the project objectives and plans.
• Assist in setting performance requirements.
• Assist in selecting project participants.
• Assist in bringing about optimum utilization of resources- labor, materials and equipment.
• Assist in ensuring their procurement at most cost-effective terms.
• Assist in implementation of various operations through proper coordination.
• Assist in development of effective communications and mechanisms for resolving conflicts among the various participants.
• Assist in preparing scopes of work.
• Assist estimating with soliciting bids for the project.
• Assist in generating and reviewing project budget in preconstruction.
• Assist in generating assumption and qualifications statements.
• Assist in establishing and maintaining buyout schedule.
• Assist in reviewing and qualifying bids.
• Consult with Senior Management before award of subcontracts.
• Assist in generating and compiling leveling sheets.
• Assist in preparing contracts and purchase orders for approval.
• Make best efforts to contract with MBE/FBE trade and supplies and track/report as required by contract.
• Assist in negotiating pricing and terms with subcontractors and suppliers.
• Assist the Project Manager in executing provisions contained within Owner Contract Documents for the lifecycle of the project.
• Maintain strict adherence to the budget, based on the monthly forecast.
• Assist in updating the project budget and preparing updated version ready for monthly reviews.
• Advise project team of any potential impacts to project budget.
• Investigate cost savings methods, materials and procedures.
• Assist in identifying and tracking cost issues and changes contained within revised plans, specifications, and RFI’s to ensure projections are accounted for in the budget.
• Assist in maintaining a record of field work orders and change orders and their impact upon job cost and the construction schedule.
• Assist in resolving subcontractor and supplier’s contractual disputes.
• Assist in documenting and tracking subcontractor back charges.
• Assist in documenting in writing with subcontractors via change order or other negotiated resolution.
• Assist in ensuring the accuracy of the budget and final project cost at closeout.
• May review and approve invoices for accuracy within an approval workflow.
• Assist in obtaining refunds for any deposits made during construction.
• Assist in obtaining the release of any bonds posted during construction by NRP or any subcontractor.
• Assist in ensuring quality issues are documented and addressed in writing with subcontractors.
• Assist in maintaining strict adherence to the quality standards.
• Assist in creating project specific contract specifications and scopes of work.
• Perform periodic site visits to ensure compliance will construction documents, commitments, and timeline.
• Assist in ensuring third party consultants and design team provide appropriate site inspections and report compliance with project documents.
• Assist in reviewing testing reports and ensuring appropriate threshold inspections are documented for compliance with AHJ and project documents.
• Assist in reviewing reports and tracking closure to any issues identified by consultants or inspectors.
• Identify and ensure all warranty documents are obtained and conform to various contract requirements and project specifications.
• Coordinate with the Operations Manager, Project Manager, Project Superintendent Scheduling Department to prepare a project construction schedule and submit to Senior Management for approval.
• Review and update construction schedule with Project Manager, Project Superintendent and Scheduling Department weekly.
• Identify and report schedule impacts/challenges that have the potential to delay the project to senior management and report appropriately in weekly and monthly meetings with internal and external parties as directed.
• Assist in documenting schedule delays with subcontractors.
• Monitor the process to obtain certificates of occupancy within project timeline.
• Assist in updating turn schedules as required.
• Assist in accurately tracking weather delays with superintendent and generating substantial completion change requests per Project Manager direction.
• Maintain strict adherence to the safety standards.
• Evaluate project for possible hazards and risks.
• Coordinate with NRP Safety Department to ensure all required subcontractor safety documentation is submitted and approved.
• Coordinate preconstruction safety meetings with NRP Safety Department and subcontractors before work begins.
• Assist in resolving safety conflicts/violations when required.
• Assist in notifications to unsuccessful bidders once a subcontract is awarded.
• Assist in obtaining information required for the loan closing.
• Assist in resolving subcontractor and supplier’s contractual disputes.
• Identify the elements of project design and construction likely to give rise to disputes and claims.
• Ensure revised plans and specifications are provided to the Project Superintendent, field, and to all subcontractors.
• Procure, receive, track, review, distribute, and seek approval of shop drawings, submittals, and RFIs.
• Maintain the submittal log showing items submitted, date submitted, date approved, and date returned to subcontractor.
• Expedite the approval process as to not delay job progress.
• Work with the Project Superintendent and Project Manager in anticipating and avoiding problems that may affect the construction project.
• Prepare and manage documents for meetings associated with the project.
• Communicate with the Project Superintendent and Project Manager daily regarding problems that may arise.
• Attend periodic team meetings as required.
• Generate meeting minutes for meetings facilitated by NRP.
• Serve as a key link with the clients and review the deliverable prepared by the team before passing onto client.
• Obtain, assemble, distribute and file all as-built drawings, warranties, certificates of occupancy, and final lien releases for the project.
• Obtain, organize and file all documents needed for owner’s close out manual.
• Ensure that all subcontracts and proper certificates of insurance are executed and filed prior to commencement of work by any subcontractor.
• Ensure that all performance and payment bonds or letters of credit, if required, have been filed or received.
• Ensure all performance and payment bonds are released as required.
• Coordinate and manage warranty.

Benefits

• Commission and bonus opportunities
• Paid vacation and sick leave
• 11 Paid holidays
• Paid maternity & parental bonding leave
• Short & long term disability
• Medical/Dental/Vision/Life Insurance
• 401(k) Match
• Training, certification, & growth opportunities
• Employee referral & recognition programs