Operations Manager Jobs

About The Position

Requirements

• 5+ years experience
• Bachelor’s degree combined with experience in legal operations, legal technology, and project management.
• Experience with data governance and data management.
• Significant experience with contract management and working with Contract Lifecyle Management (CLM) software.
• Experience with signing software, e.g., Adobe Sign, DocuSign.
• Proven success in project coordination.
• Self-motivated and able to work independently in a remote setting while maintaining effective and respectful collaboration with Textile Exchange global teams and external stakeholders.
• A strong attention to detail and solid organization skills
• Must be willing and able to work remotely/from home and must be flexible to communicate with multiple time zones outside of standard working hours.
• Excellent English written and verbal communication skills.
• Experience working with people from diverse backgrounds, cultures, and perspectives and excitement about contributing to a positive work culture.
• Curious, creative, and motivated with a passion for sustainability.
• Proficiency with Microsoft 365 tools.
• Must be flexible to communicate with multiple time zones outside of standard working hours.

Nice To Haves

• Advanced degrees in law or MBA an added bonus.
• Experience in budget management.
• Proficiency with Saleforce CRM.
• Experience with a mission driven international non-profit organization focused on sustainability and conservation.
• Experience with risk management.
• Familiarity with product mindset.

Responsibilities

• Legal compliance and tracking, managing state and charitable registrations and helping identify and remediate organizational compliance risks.
• Identify opportunities for improvement and greater efficiency, and design policies and, workflows, conducting legal department audits, and managing change to improve productivity.
• Ensure the Legal team leverages technology and innovation to improve services and reduce costs.
• Promote continuous improvement and ensure staff are adequately trained.
• Identify and report on metrics supporting compliance, risk management, and departmental objectives.
• Develop an effective know-how system to capture and propagate knowledge, reducing risk and increasing efficiency.
• Document preparation, review, tracking deadlines, managing e-signing and any verification requirements, and maintaining digital records.
• Support CLM data governance to ensure data consistency, compliance, and accuracy across systems.
• Monitor and maintain data integrity; identify and resolve data quality issues in collaboration with the Contracts Manager and Trademark and Illectual Property Senior Manager.
• Maintain contract and other legal templates, including formatting, proofreading, storing, tracking template versions and uses.
• Support legal policy, procedure, training, and guidance development and delivery.
• Track contracts through the contract lifecycle, running reports and following up with other teams as necessary.
• Conduct legal research and assist with managing legal matters, as requested.
• Maintain legal files and communications on Textile Exchange Legal intranet site.
• Submit invoices and assist with tracking legal expenses.
• Maintain relationships with external organizations supporting Textile Exchange state registrations and filings, handling form and application completion, portal access, and follow-up correspondence to ensure compliance.
• Serve as the point of contact for documentation requests and complete registration applications, and other forms as requested by Legal Counsel.
• Manage the legal team inbox, responding to requests, questions, and redirecting matters to Legal Counsel and other appropriate person(s).
• Prepare final agreements for signature and send for signature through e-signature platform in accordance with internal policies and procedures.
• Create agreement records and file contracts and other legal and compliance documents in Textile Exchange systems, such as CRM platform (e.g., Salesforce) and cloud storage (e.g., SharePoint).
• Other duties as needs arise.

Benefits

• Full-Time Position, 40 Hours a Week